Administrative Clerk

D2 Flight Academy; Omaha (NE); On-site; USD 45,000 - 60,000; Full time

Job summary

Tradewind Flight Services seeks a full-time Executive Assistant at Offutt Air Force Base to support senior leadership with calendars, communications, and document preparation. You will manage schedules, coordinate meetings, and ensure follow-up actions are completed accurately.

Responsibilities include preparing correspondence, reports, and briefing materials, tracking deadlines, and handling sensitive personnel records with discretion.

Qualifications

• Associate's degree is required.
• Minimum of one year clerical or data entry experience.
• One year of experience in a military environment required.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.

Responsibilities

• Serve as the primary point of contact between senior leadership and internal/external agencies, managing all communications.
• Manage leadership calendars, coordinate scheduling, and support meeting logistics and follow-up actions.
• Prepare, edit, and maintain documents including correspondence, reports, and briefing materials.
• Track deadlines, deliverables, and action items to ensure timely completion.
• Handle and safeguard sensitive personnel documents and records with discretion.
• Perform data entry and maintain accurate electronic records and databases.
• Attend meetings and coordinate follow-up actions with leadership staff.

Skills

Calendar management

Communications management

Multitasking

Professional demeanor

Verbal and written communication

Education

Associate’s degree

Tools

Microsoft Outlook

Microsoft Teams

Adobe Acrobat

Job description

Tradewind Flight Services is seeking a full-time qualified candidate for Executive Assistant at our Offutt Air Force Base location.

Responsibilities:

• Serve as the primary point of contact between senior leadership and internal/external agencies, managing all incoming and outgoing communications including phone calls, emails, and in-person inquiries.
• Manage leadership calendars, coordinate scheduling, and support meeting logistics and follow-up actions.
• Prepare, edit, and maintain a variety of professional documents including correspondence, reports, presentations, and briefing materials.
• Track deadlines, deliverables, and action items to ensure timely completion of leadership priorities.
• Handle and safeguard sensitive personnel documents and records with absolute discretion, in accordance with applicable laws and guidance.
• Perform data entry tasks and maintain accurate electronic records, files, and administrative databases.
• Attend meetings and conferences, as required, and coordinate follow-up actions with leadership staff.

Qualifications:

• Associate’s degree in any field required.
• Minimum of one (1) year of clerical or data entry experience in an office setting.
• One (1) year of experience working in a military environment required.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills with a professional demeanor.

Additional Requirements:

CAC Required: Yes

Security Clearance: Tier 1

Computer Systems Experience: Microsoft Outlook, Microsoft Teams, Adobe Acrobat

About Tradewind Flight Services:

TFS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin. Visit us on the web at www.tradewind-fsi.com to learn more.