Strategic Executive Assistant to Department Chair

UTHealth Houston; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Premium health insurance

Generous paid time off

Longevity pay

Pension plan

Job summary

UTHealth Houston is seeking a Full-Time Executive Assistant to support the Chair’s Office in the Department of Internal Medicine. This highly visible role delivers administrative and project-oriented support to executive leadership, requiring exceptional organization, professionalism, discretion, and independent judgment.

Candidates with experience in academic medicine are encouraged to apply; proficiency with Microsoft Office, Adobe, and Coupa is preferred.

Qualifications

• Administrative support to executive leadership.
• Proficiency with Microsoft Office, Adobe, and Coupa preferred.
• Academic medicine experience encouraged but not required.

Responsibilities

• Resolves inquiries and manages correspondence for executive leadership.
• Prepares reports, graphs, tables, speeches, and presentation materials.
• Schedules calendars and travel; ensures policy-compliant arrangements.
• Handles confidential information with discretion and accuracy.
• Coordinates meetings and liaises with internal and external stakeholders.

Skills

Executive support

Calendar management

Discretion & judgment

Communication

Education

High School Diploma or equivalent

Bachelor’s Degree preferred

Tools

Microsoft Office

Adobe

Coupa

Job description

UTHealth Houston is seeking a Full-Time Executive Assistant to support the Chair’s Office in the Department of Internal Medicine. This highly visible role delivers administrative and project-oriented support to executive leadership, requiring exceptional organization, professionalism, discretion, and independent judgment.

Candidates with experience in academic medicine are encouraged to apply; proficiency with Microsoft Office, Adobe, and Coupa is preferred.