Executive Assistant to Senior Leadership (CAC, Tier 1)

tradewind flight services; Omaha (NE); On-site; USD 50,000 - 65,000; Full time

Job summary

Tradewind Flight Services, at Offutt Air Force Base, seeks a full-time Executive Assistant to support senior leadership with high-level administrative tasks.

You will manage calendars, coordinate meetings, prepare reports and briefing materials, handle sensitive personnel records, and ensure timely follow-up with internal and external partners.

CAC required and Tier 1 security clearance, plus proficiency with Microsoft Outlook, Teams, and Adobe Acrobat, are essential.

Qualifications

• Associate’s degree required.
• Minimum 1 year clerical or data entry experience.
• 1 year of experience in a military environment required.
• Strong organizational skills to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.

Responsibilities

• Serve as primary point of contact between senior leadership and internal/external agencies, managing communications.
• Manage leadership calendars, coordinate scheduling, and support meeting logistics and follow-up actions.
• Prepare, edit, and maintain documents including correspondence, reports, presentations, and briefing materials.
• Track deadlines, deliverables, and action items to ensure timely completion of priorities.
• Handle and safeguard sensitive personnel documents and records with absolute discretion.
• Perform data entry tasks and maintain electronic records and databases.
• Attend meetings and coordinate follow-up actions with leadership staff.

Skills

Organizational skills

Communication

Multitasking / Time management

Professional demeanor

Education

Associate’s degree

Tools

Microsoft Outlook

Microsoft Teams

Adobe Acrobat

Job description

Tradewind Flight Services, at Offutt Air Force Base, seeks a full-time Executive Assistant to support senior leadership with high-level administrative tasks.

You will manage calendars, coordinate meetings, prepare reports and briefing materials, handle sensitive personnel records, and ensure timely follow-up with internal and external partners.

CAC required and Tier 1 security clearance, plus proficiency with Microsoft Outlook, Teams, and Adobe Acrobat, are essential.