Executive Administrative Assistant to DoD Leadership

Atkinson Aeronautics & Technology Inc.; Virginia (MN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401(k) Retirement Plan

Paid Holidays

Job summary

Ataero in Crystal City, VA seeks a highly professional Administrative Assistant to provide high-level support to senior Department of Defense leadership within a Joint Program Office environment supporting an aviation program.

The role operates in a fast-paced, high-visibility headquarters setting, directly supporting SES, Flag Officers, and senior program leadership. Requires DoD experience and active clearance.

Qualifications

• Bachelor's degree in business administration, Management, or related field with 8 years of experience (associate's degree with 15 years of additional experience may be substituted).
• Minimum of five (3) years supporting DoD headquarters, acquisition organizations, or Joint Program Offices.
• Experience providing executive administrative support to senior government leadership.
• Experience using Microsoft Office Suite, Outlook, Teams, and SharePoint.
• Active Secret Security Clearance is required.

Responsibilities

• Manage complex executive calendars and scheduling using Microsoft Outlook.
• Coordinate high-level meetings, Video Teleconferences (VTCs), and leadership engagements.
• Prepare and deliver briefing materials, read-ahead packages, and executive correspondence.
• Manage executive taskings utilizing ETMS2, EMT2, and TMT while ensuring timely completion of all suspense actions.
• Track leadership actions, correspondence, staffing packages, and executive taskers throughout the review and approval process.
• Coordinate Defense Travel System (DTS) authorizations, vouchers, and travel arrangements for government leadership.
• Support acquisition program leadership by coordinating meetings, IPT sessions, PMRs, and senior executive engagements.
• Utilize Microsoft Teams, SharePoint, Outlook, and other government collaboration tools to manage information flow and executive communications.

Skills

Executive support

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

SharePoint

Microsoft Teams

DoD policies

Time management

Executive correspondence

Education

Bachelor's degree

Tools

ETMS2

EMT2

TMT

DTS

Job description

Ataero in Crystal City, VA seeks a highly professional Administrative Assistant to provide high-level support to senior Department of Defense leadership within a Joint Program Office environment supporting an aviation program.

The role operates in a fast-paced, high-visibility headquarters setting, directly supporting SES, Flag Officers, and senior program leadership. Requires DoD experience and active clearance.