Executive Assistant to Senior Leadership

Community Housing Network; Grandview (OH); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health

Vision

Dental

Paid time off

401(k)

Training

Job summary

Community Housing Network (CHN) is seeking an Executive Assistant to Senior Leadership in Ohio. You will directly support the COO and Chief Real Estate Development Officer, managing calendars, coordinating meetings, and handling confidential documents for CHN’s leadership team.

You will prepare materials, drafts, and communications with vendors and staff, while ensuring accuracy and discretion. This full-time role offers benefits and a chance to contribute to CHN’s mission.

Qualifications

• 3 years’ experience in administrative or executive assistant roles.
• Proficiency in Microsoft Office.
• Ability to communicate professionally with vendors, staff, residents.
• Ability to maintain confidentiality.

Responsibilities

• Calendar management for Chief Officers; schedule meetings; prepare agendas; take notes.
• Correspondence and document prep; prepare update slide decks; proofreading.
• Administrative and project execution; reimbursements; organize confidential files.

Skills

Microsoft Office

Confidentiality

Interpersonal skills

Time management

Driver's license

Education

Associate degree or equivalent

Job description

Come work with a team of dynamic professionals who dedicate their services and skills to creating opportunities for success within our community. Community Housing Network (CHN) is a nonprofit helping the people of central Ohio since 1987. Bring your knowledge and passion to help CHN impact our community. Share in our values by empowering people, solving problems, building relationships, being curious, creating equitable opportunities, and having fun. If you’d like to learn more about the mission of CHN, who we are, and who we serve, go to www.chninc.org.

As an Executive Assistant to Senior Leadership, you will provide direct support to the Senior Leadership Team at CHN. The Executive Assistant to Sr. Leadership will provide executive level support to the Chief Operating Officer (COO) and Chief Real Estate Development Officer (CREDO) of Community Housing Network (CHN) to ensure smooth and efficient functioning of these departments.

What you will do in the role:

• Calendaring & Meetings-Managing the Chief Officers' calendars, scheduling meetings, preparing agendas, taking notes, and completing follow-up tasks to ensure efficient meeting coordination and the completion of action items.
• Correspondence & Document Preparation-Corresponding and communicating with vendors, staff, stakeholders, partners, and residents via phone and email in a respectful, professional, and timely manner; creating presentations, including update report slide decks and other meeting materials with guidance from Chief Officers' teams; printing, editing, or maintaining documents; and providing drafting, proofreading, and version-editing support for documents and correspondence as requested.
• Administrative & Project Execution-Preparing and submitting reimbursements, time sheets, receipts, and other financial paperwork for Chief Officers; scanning, saving, and organizing confidential employee documents, both electronically and in paper files, for GC; and maintaining confidentiality of all information.

What you will bring to the role:

• A strong Customer Focus and professional presence
• 3 years’ experience in the administrative and executive assistant function
• Use of personal vehicle as needed to complete routine tasks (must hold personal vehicle insurance and valid driver’s license)
• Proficiency in Microsoft Office Products
• Familiar with standard office equipment such as computers, multi-line phones, photocopiers and fax machines.
• Must act with discretion and confidentiality in carrying out duties.
• Exceptional interpersonal skills and able to positively collaborate with others
• Proactive and intelligent communicator comfortable with executive interaction
• Anticipatory problem solver with a contributor mindset
• Able to manage multiple priorities and complete work with speed and accuracy

As a full time, member of the CHN team you will also receive

• training
• health
• vision
• and dental
• paid time off
• 401(k)
• and an opportunity to work in an organization with an entrepreneurial spirit at heart

We care about the growth and development of our people and those we serve.

EEO and Diversity Statement

Community Housing Network (CHN) champions diversity, equity, and inclusion in all practices. This vision guides our recruitment and hiring practices.We are devoted to building a company and community where people experience authenticity and belonging. We are committed to equal employment opportunities regardless of race, color, ethnicity, ancestry, religion, national origin, sex including pregnancy, gender identity, sexual orientation, age, marital or parental status, disability, veteran status, or other class protected by applicable law. Your unique background and identity are invaluable and needed here! We are stronger when the diversity of our workforce and our individual and collective experiences influence our practices. Come join us and find out what your best work could look like here at CHN!