Executive Assistant to Senior Leadership

Paycom; Columbus (OH); On-site; USD 54,000 - 61,000; Full time

Benefits offered by this job

Training

Health insurance

Vision

Dental

Paid time off

401(k)

Job summary

Community Housing Network (CHN) in Columbus, OH seeks an Executive Assistant to Senior Leadership to provide direct support to the COO and CREDO, ensuring smooth operations for the senior teams. Requirements include an Associate degree, 3 years of admin/executive support experience, proficiency with Microsoft Office, and a valid driver’s license with access to a personal vehicle.

The role involves calendar management, document preparation, reimbursements, confidential filing, and professional

Qualifications

• Associate degree required.
• 3 years’ experience in administrative/executive assistant role.
• Proficiency with Microsoft Office.
• Valid driver’s license and access to a personal vehicle.
• Strong customer focus and professional presence.
• Ability to handle confidential information with discretion.
• Excellent interpersonal and communication skills.
• Ability to manage multiple priorities with accuracy.

Responsibilities

• Calendaring & meetings: manage calendars, schedule meetings, prepare agendas, take notes, follow-up tasks.
• Correspondence & document prep: draft and edit communications, prepare materials, presentations.
• Administrative & project execution: reimbursements, time sheets, filings, confidentiality of documents.

Skills

Customer focus

Executive support

MS Office

Discretion & confidentiality

Interpersonal skills

Multitasking

Driver’s license

Education

Associate degree

Tools

Personal vehicle

Job description

Job Details:

• Job Location: CHN Office - COLUMBUS, OH 43215, Position Type: Full Time, Education Level: 2 Year Degree, Salary Range: $54,400.00 - $61,200.00 Salary, Job Shift: Day, Job Category: Admin - Clerical,

Come work with a team of dynamic professionals who dedicate their services and skills to creating opportunities for success within our community. Community Housing Network (CHN) is a nonprofit helping the people of central Ohio since 1987. Bring your knowledge and passion to help CHN impact our community. Share in our values by empowering people, solving problems, building relationships, being curious, creating equitable opportunities, and having fun. If you’d like to learn more about the mission of CHN, who we are, and who we serve, go to www.chninc.org.

As an Executive Assistant to Senior Leadership, you will provide direct support to the Senior Leadership Team at CHN. The Executive Assistant to Sr. Leadership will provide executive level support to the Chief Operating Officer (COO) and Chief Real Estate Development Officer (CREDO) of Community Housing Network (CHN) to ensure smooth and efficient functioning of these departments.

What you will do in the role:

• Calendaring & Meetings- Managing the Chief Officers' calendars, scheduling meetings, preparing agendas, taking notes, and completing follow-up tasks to ensure efficient meeting coordination and the completion of action items.
• Correspondence & Document Preparation- Corresponding and communicating with vendors, staff, stakeholders, partners, and residents via phone and email in a respectful, professional, and timely manner; creating presentations, including update report slide decks and other meeting materials with guidance from Chief Officers' teams; printing, editing, or maintaining documents; and providing drafting, proofreading, and version-editing support for documents and correspondence as requested.
• Administrative & Project Execution- Preparing and submitting reimbursements, time sheets, receipts, and other financial paperwork for Chief Officers; scanning, saving, and organizing confidential employee documents, both electronically and in paper files, for GC; and maintaining confidentiality of all information.

What you will bring to the role:

• A strong Customer Focus and professional presence
• Associate degree
• 3 years’ experience in the administrative and executive assistant function
• Use of personal vehicle as needed to complete routine tasks (must hold personal vehicle insurance and valid driver’s license)
• Proficiency in Microsoft Office Products
• Familiar with standard office equipment such as computers, multi-line phones, photocopiers and fax machines.
• Must act with discretion and confidentiality in carrying out duties.
• Exceptional interpersonal skills and able to positively collaborate with others
• Proactive and intelligent communicator comfortable with executive interactionAnticipatory problem solver with a contributor mindset
• Able to manage multiple priorities and complete work with speed and accuracy

As a full time, member of the CHN team you will also receive training, health, vision, and dental, paid time off, 401(k), and an opportunity to work in an organization with an entrepreneurial spirit at heart. We care about the growth and development of our people and those we serve.

EEO and Diversity Statement

Community Housing Network (CHN) champions diversity, equity, and inclusion in all practices. This vision guides our recruitment and hiring practices. We are devoted to building a company and community where people experience authenticity and belonging. We are committed to equal employment opportunities regardless of race, color, ethnicity, ancestry, religion, national origin, sex including pregnancy, gender identity, sexual orientation, age, marital or parental status, disability, veteran status, or other class protected by applicable law. Your unique background and identity are invaluable and needed here! We are stronger when the diversity of our workforce and our individual and collective experiences influence our practices. Come join us and find out what your best work could look like here at CHN!