Executive Assistant to Senior Leaders | Onsite & Travel Expert

Confidential; Beverly Hills (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Confidential in Beverly Hills seeks an proactive Executive Assistant to support senior professionals in a fast-paced, high-touch environment.

You will manage calendars, coordinate meetings, arrange travel and prepare expense reports, while maintaining discretion and delivering exceptional client service. Onsite 5 days a week with overtime flexibility and backup support for the admin team.

Qualifications

• 5+ years of experience in administrative or executive support.
• Strong proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Excellent organizational, communication and time-management skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage complex calendars for senior professionals and coordinate internal/external meetings.
• Arrange conference rooms and catering, distribute meeting materials, and anticipate scheduling needs.
• Oversee domestic and international travel arrangements and prepare expense reports (Concur).
• Screen calls, maintain confidential documents, and support special projects and events.
• Provide backup coverage for other administrative staff and manage competing priorities.

Skills

Calendar management

Complex scheduling

Discretion

Time management

Client service

Communication

Tools

Outlook

Word

Excel

PowerPoint

Job description

Confidential in Beverly Hills seeks an proactive Executive Assistant to support senior professionals in a fast-paced, high-touch environment.

You will manage calendars, coordinate meetings, arrange travel and prepare expense reports, while maintaining discretion and delivering exceptional client service. Onsite 5 days a week with overtime flexibility and backup support for the admin team.