Senior Executive Assistant to CEO | Strategic, Onsite

PS; El Segundo (CA); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401K with company match

Health Savings Account

Merit-based raises

Unlimited PTO

Health & wellness reimbursement

Parental benefits

Tuition reimbursement

Friends & Family discount

Promotion opportunities

Cell phone reimbursement

Job summary

PS, redefining luxury travel, seeks an Executive Assistant to the CEO at our HQ in El Segundo, CA. This full-time onsite role supports calendar management, travel, communications, and daily logistics with discretion and professionalism.

You will coordinate domestic and international travel, prep materials, manage expenses, and maintain executive workflows while upholding confidentiality and a client-first mindset. Competitive benefits and growth opportunities offered.

Qualifications

• 4–6+ years of EA/PA experience.
• Excellent communication abilities.
• Ability to manage multiple projects quickly and accurately in a fast-paced environment with evolving priorities.
• Strong organizational skills with attention to detail and execution excellence.
• Advanced presentation and document formatting skills using Microsoft Office & Canva.
• Proven ability to build cross-functional relationships.
• Experience designing or improving administrative workflows.
• High level of discretion and emotional intelligence.

Responsibilities

• Serve as a trusted administrative partner and primary point of contact for the CEO, coordinating effectively with executives, employees, board members, guests, and external partners.
• Manage the CEO’s complex calendar with a strong understanding of business priorities, including meeting coordination, conflict resolution, schedule optimization, and proactive adjustments as needs evolve.
• Ensure CEO meetings are thoughtfully prepared and fully coordinated, including agendas, materials, logistics, dial-ins, hospitality needs, and timely follow-up on action items.
• Coordinate end-to-end domestic and international travel for the CEO, including flights, hotels, ground transportation, dining arrangements, detailed itineraries, and real-time adjustments as schedules shift.
• Provide polished personal assistant support for the CEO, including managing appointments, reservations, personal travel, household and family logistics, orders, deliveries, gifts, errands, and special projects.
• Coordinate household vendors, repairs, bills, medical reimbursements, personal-care appointments, VIP travel services, and family events with discretion and care.
• Anticipate executive and personal needs by maintaining awareness of upcoming commitments, deadlines, events, preferences, and logistical details that support the CEO’s efficiency and overall day-to-day experience.
• Support CEO communications by monitoring, organizing, and triaging inbox activity, drafting responses when appropriate, and ensuring timely follow-through on priority messages.
• Prepare and format communications such as memos, emails, presentations, and reports.
• Coordinate office and meeting logistics, including conference room bookings, catering, set-up, and guest experience.
• Support day-to-day office operations and ad hoc administrative needs.
• Prepare expense reports, process invoices, and track payments.
• Take full ownership of assigned tasks and projects with minimal oversight.
• Perform other duties as assigned by leadership.

Skills

EA/PA experience

Communication skills

Prioritization

Organization

Presentation & formatting

Microsoft Office

Canva

Cross-functional relationships

Workflow design

Discretion & EI

Tools

Microsoft Office Suite

Canva

Job description

PS, redefining luxury travel, seeks an Executive Assistant to the CEO at our HQ in El Segundo, CA. This full-time onsite role supports calendar management, travel, communications, and daily logistics with discretion and professionalism.

You will coordinate domestic and international travel, prep materials, manage expenses, and maintain executive workflows while upholding confidentiality and a client-first mindset. Competitive benefits and growth opportunities offered.