On-Site Executive Assistant to Senior Leadership

Hab Bank; New York (NY); On-site; USD 85,000 - 95,000; Full time

Job summary

Hab Bank in Manhattan, NY is seeking an Executive Assistant to provide high-level administrative support to senior leadership. This role requires a highly organized, professional, and dependable individual who can manage multiple priorities, maintain confidentiality, and ensure effective communication and follow-through.

Responsibilities include managing calendars, preparing reports and presentations, coordinating meetings and deadlines, handling emails and phone calls, arranging travel, and

Qualifications

• 7–10 years of experience in executive assistance or related field.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and other business software.
• Ability to handle confidential information with discretion.
• Professional demeanor and strong attention to detail.

Responsibilities

• Manage executive calendars, meetings, appointments, and schedules.
• Prepare correspondence, reports, presentations, and other business documents.
• Coordinate meetings, agendas, follow-up items, and deadlines with platforms.
• Manage emails, phone calls, and communications on behalf of leadership.
• Maintain confidential files, records, and sensitive information.
• Assist with administrative operations, projects, and special assignments.
• Coordinate travel arrangements, meetings, and related logistics.
• Track important deadlines, tasks, and action items.
• Communicate professionally with employees, clients, vendors, and other stakeholders.
• Provide general administrative and operational support as needed.
• Flexibility of on-call engagement as need arises.
• 100% on site.

Skills

Organization and time management

Written and verbal communication

Discretion with confidential info

Independent work and prioritization

Attention to detail

Tools

Microsoft Office

Job description

Hab Bank in Manhattan, NY is seeking an Executive Assistant to provide high-level administrative support to senior leadership. This role requires a highly organized, professional, and dependable individual who can manage multiple priorities, maintain confidentiality, and ensure effective communication and follow-through.

Responsibilities include managing calendars, preparing reports and presentations, coordinating meetings and deadlines, handling emails and phone calls, arranging travel, and