Executive Assistant to Senior Leaders | Calendar Pro

WQED; Pittsburgh (Allegheny County); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

PPO health insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

403(b) plan

Job summary

WQED Multimedia seeks an Executive Assistant to provide administrative support to its senior leadership team. This role commutes to WQED’s offices in the Oakland neighborhood of Pittsburgh five days per week.

The annual compensation band is $60,000 to $75,000, commensurate with experience. Benefits include PPO health insurance; employer-paid dental, vision, disability, and life insurance; and a 403(b) plan with 5% employer contribution after 12 months.

Qualifications

• Proven administrative experience supporting senior executives.
• Excellent communication and organizational skills with keen attention to detail.
• Excellent time management skills, able to effectively multi‑task and meet deadlines.
• Strong computer skills with proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to function well in a high‑paced, and at times stressful, environment.
• Able to be resourceful and proactive when issues arise.
• Must be able to operate standard office equipment.
• Must be able to work in a stationary position for long durations. This position entails sedentary work with repetitive motion.
• Must have close visual acuity to perform activities such as preparing and analyzing data and viewing a computer screen for extended periods.
• Must be able to lift and small carry parcels, packages, and other items (weighing up to 15 pounds).
• High school diploma required. College degree or equivalent experience preferred.

Responsibilities

• Complete a broad variety of administrative tasks: managing an extremely active calendar; creating, processing, and composing correspondence that is sometimes confidential; and compiling documents and arranging information for internal and external meetings.
• Actively contribute to WQED’s senior leadership team, including assisting in scheduling and setting agendas, attending meetings, taking detailed notes, assigning and tracking specific follow‑up action items.
• Prioritize conflicting needs; handling matters proactively and independently seeing projects through to successful completion, often with deadline pressure.
• Conduct research, compiling and summarizing information as assigned.
• Review, prioritize, and follow‑up on incoming issues and concerns, especially those of a sensitive or confidential nature. Determine the appropriate course of action, referral or response.
• Support the cultivation of ongoing community relationships.
• Serve as liaison to WQED’s Board of Directors and Community Advisory Board: answering questions, distributing minutes and materials, maintaining calendars.
• Present a positive and professional image for the organization.

Skills

Administrative experience supporting s

Excellent communication skills

Time management & multitasking

Microsoft Office proficiency

Work well in high-paced environment

Resourceful & proactive

Operate standard office equipment

Close visual acuity

Lift up to 15 pounds

Education

High school diploma

College degree or equivalent experience preferred

Tools

Microsoft Office Suite

Job description

WQED Multimedia seeks an Executive Assistant to provide administrative support to its senior leadership team. This role commutes to WQED’s offices in the Oakland neighborhood of Pittsburgh five days per week.

The annual compensation band is $60,000 to $75,000, commensurate with experience. Benefits include PPO health insurance; employer-paid dental, vision, disability, and life insurance; and a 403(b) plan with 5% employer contribution after 12 months.