Executive Assistant to Senior Leader – Fashion & Talent

IMG LIVE; New York (NY); On-site; USD 28,000 - 40,000; Full time

Job summary

WME Group in New York is seeking an organized Assistant to support a senior executive in the IMG Models business. You will manage calendars, screen calls, prepare proposals, and coordinate travel, demonstrating independent judgment and a professional demeanor.

This role requires 1–3 years of executive support, strong MS Office, and comfort with CRM/SAP. You will work in a fast-paced, relationship-driven environment, contributing to projects and ensuring timely, accurate administrative outcomes.

Qualifications

• 1-3 years' experience assisting a senior level executive.
• Proficient with MS Office (Word, Excel, PowerPoint, Outlook).
• CRM and SAP experience a plus.
• Ability to handle multiple assignments and deadlines with accuracy.
• Detail-oriented and proactive.
• Exceptional interpersonal skills.
• Excellent written and verbal communication skills.

Responsibilities

• Provide support to a business leader of IMG Models in the New York office.
• Interface with senior level business leaders and their teams, anticipating problems and proactively identifying solutions.
• Navigate shifting client and leadership needs and demands.
• Daily screen incoming calls and emails and route accordingly.
• Research industry related items for presentations and proposals.
• Update portfolio log and models booking chart.
• Weekly updates of client calendars.
• Manage email activity, scheduling calendar appointments, and coordinating meetings.
• Coordinate and oversee manager's travel schedule.
• Assist with execution of projects or specific stages of projects.
• Track progress and results when necessary.
• Prepare and submit travel and entertainment expense reports timely to avoid late fees.
• Handle ad-hoc projects.

Skills

Executive support

MS Office

Communication

Interpersonal skills

Multitasking

Tools

CRM

SAP

Job description

WME Group in New York is seeking an organized Assistant to support a senior executive in the IMG Models business. You will manage calendars, screen calls, prepare proposals, and coordinate travel, demonstrating independent judgment and a professional demeanor.

This role requires 1–3 years of executive support, strong MS Office, and comfort with CRM/SAP. You will work in a fast-paced, relationship-driven environment, contributing to projects and ensuring timely, accurate administrative outcomes.