Executive Assistant: Talent & Brand Partnerships

103 International Merchandising Company, LLC; Los Angeles (CA); On-site; CAD 35,000 - 49,000; Full time

Benefits offered by this job

Dog lover a plus!

Job summary

IMG Models LA is seeking an organized and proactive Assistant to support senior executives in a fast-paced fashion, talent, and brand environment. You will help manage calendars, coordinate negotiations, prepare pitches, and handle travel and invoicing across time zones.

The role requires excellent MS Office and Adobe Creative Cloud skills, strong communication, and the ability to juggle multiple priorities with professionalism.

Qualifications

• 1-3 years’ experience assisting a senior level executive.
• High proficiency with MS Office (Word, Excel, PowerPoint, and Outlook).
• CRM and SAP experience a plus.
• Ability to handle multiple assignments and deadlines with accuracy.
• Detail-oriented and proactive.
• Exceptional interpersonal skills.
• Professional demeanor and positive attitude.
• Excellent written and verbal communication skills.

Responsibilities

• Act as reliable point of contact for talent and brands, maintaining relationships.
• Shadow back-and-forth contract negotiations and attend finance calls.
• Provide daily to-do lists and assist with prioritization.
• Maintain updated calendars, booking charts, and portfolio logs.
• Screen incoming calls professionally and route accordingly.
• Prepare executive correspondence and decks using PowerPoint, Excel, Word, Photoshop, and Adobe.
• Follow up consistently and manage difficult personalities with grace.
• Support talent and managers across different time zones.
• Support manager in negotiating the deal and facilitate contract execution with Legal for long-form agreements.
• Gather and organize creative pitches on behalf of talent to brands.
• Maintain and coordinate schedules and logistics for seamless partnerships.
• Arrange and coordinate travel for talent.
• Collect billing information and coordinate with accounting to monitor payment schedules; send invoices.

Skills

MS Office

Adobe Creative Cloud

Social media

Communication

Tools

CRM

SAP

PowerPoint

Excel

Word

Job description

IMG Models LA is seeking an organized and proactive Assistant to support senior executives in a fast-paced fashion, talent, and brand environment. You will help manage calendars, coordinate negotiations, prepare pitches, and handle travel and invoicing across time zones.

The role requires excellent MS Office and Adobe Creative Cloud skills, strong communication, and the ability to juggle multiple priorities with professionalism.