Assistant, IMG Models

109 IMG Models, LLC; New York (NY); On-site; USD 28,000 - 40,000; Full time

Job summary

WME Group in New York is seeking an organized Assistant to support a senior executive in the IMG Models business. You will manage calendars, screen calls, prepare proposals, and coordinate travel, demonstrating independent judgment and a professional demeanor.

This role requires 1–3 years of executive support, strong MS Office, and comfort with CRM/SAP. You will work in a fast-paced, relationship-driven environment, contributing to projects and ensuring timely, accurate administrative outcomes.

Qualifications

• 1-3 years' experience assisting a senior level executive.
• Proficient with MS Office (Word, Excel, PowerPoint, Outlook).
• CRM and SAP experience a plus.
• Ability to handle multiple assignments and deadlines with accuracy.
• Detail-oriented and proactive.
• Exceptional interpersonal skills.
• Excellent written and verbal communication skills.

Responsibilities

• Provide support to a business leader of IMG Models in the New York office.
• Interface with senior level business leaders and their teams, anticipating problems and proactively identifying solutions.
• Navigate shifting client and leadership needs and demands.
• Daily screen incoming calls and emails and route accordingly.
• Research industry related items for presentations and proposals.
• Update portfolio log and models booking chart.
• Weekly updates of client calendars.
• Manage email activity, scheduling calendar appointments, and coordinating meetings.
• Coordinate and oversee manager's travel schedule.
• Assist with execution of projects or specific stages of projects.
• Track progress and results when necessary.
• Prepare and submit travel and entertainment expense reports timely to avoid late fees.
• Handle ad-hoc projects.

Skills

Executive support

MS Office

Communication

Interpersonal skills

Multitasking

Tools

CRM

SAP

Job description

WME Fashion is the world's preeminent cultivator of talent, curator of experiences, and creator of brand partnerships across the fashion, luxury & beauty ecosystem. Our robust global portfolio includes Art + Commerce, IMG Models, and The Wall Group.

The Role and What You'll Do:

• The Assistant will be responsible for providing support to a business leader of IMG Models in the New York office.
• Demonstrating independent judgment, as well as the ability to interface with senior level business leaders and their teams, the Assistant can anticipate problems and proactively identify solutions.
• The Assistant will also have the ability to effectively navigate the shifting needs and demands of the clients, senior business leaders and their teams.
• Daily screen incoming calls and emails in a timely professional manner and route accordingly.
• Research industry related items for presentations and proposals.
• Update portfolio log and models booking chart.
• Weekly updates of client calendars.
• Manage email activity, scheduling calendar appointments, and coordinating meetings.
• Coordinate and oversee manager's travel schedule.
• Assist with execution of projects or specific stages of projects as assigned.
• Track progress and results when necessary.
• Prepare and submit travel and entertainment expense reports in a timely manner to avoid late fees.
• Additional ad-hoc projects as assigned.

You Have These:

• 1-3 years' experience assisting a senior level executive.
• High proficiency with MS Office (Word, Excel, PowerPoint and Outlook).
• CRM and SAP experience a plus.
• Ability to handle multiple assignments and deadlines with accuracy.
• Detail-oriented and proactive.
• Exceptional interpersonal skills.
• Professional demeanor and positive attitude.
• Excellent written and verbal communication skills.

How We Work:

WME Group is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.

Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Rate Minimum: $25.00 hourly (minimum will not fall below the applicable state/local minimum wage thresholds) Hiring Rate Maximum: $25.00 hourly

WME is the world's preeminent talent agency. With over 125 years of experience, WME enables artists, athletes and brands to grow their businesses, leverage the full potential of their intellectual property, and bring projects to life that define the cultural landscape. WME's expertise spans books, comedy, digital media, fashion, film, food, licensing, music, sports, television, theater, and more. Headquartered in Beverly Hills, WME's office locations include Australia, Chicago, China, London, Miami, Nashville, and New York. WME is part of WME Group, a global network of businesses that represent the world's leading talent, intellectual property and brands. For more information, please visit www.wmeagency.com.