Administrative Assistant (1102)

Sharp Decisions; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading financial services provider in New York is seeking an experienced Administrative Assistant to provide high-level support to senior executives and teams. Responsibilities include managing complex calendars, preparing correspondence, coordinating travel, and supporting meetings across regions. The ideal candidate has 3–5 years of experience in a similar role, preferably in a financial services environment, and can manage competing priorities effectively.

Qualifications

• 3–5 years of experience in an executive assistant or senior administrative support role.
• Experience in a financial institution or professional services environment preferred.
• Ability to manage competing priorities in fast-paced environments.

Responsibilities

• Manage complex calendars and schedule meetings across time zones.
• Prepare, edit, and format correspondence for various uses.
• Coordinate domestic and international travel arrangements.
• Support planning and execution of meetings and events.
• Act as a contact for internal and external stakeholders.
• Provide general administrative support for business operations.

Skills

Calendar management

Communication

Travel coordination

Report preparation

Event planning

Job description

The Administrative Assistant provides high-level administrative, clerical, and organizational support to senior executives and teams within the Coverage and Capital Markets vertical, with primary support for the Latin America, Asia, and Canada divisions. This role is critical to ensuring smooth day-to-day operations, effective communication, and coordination across regions and stakeholders.

Responsibilities

• Manage complex calendars, schedule meetings across multiple time zones, and coordinate internal and external appointments for executives and team members.
• Prepare, edit, and format correspondence, reports, presentations, and other materials for internal and external use.
• Coordinate domestic and international travel arrangements, including itineraries, visas where applicable, and expense reporting in accordance with firm policies.
• Support planning and execution of meetings, events, and offsites, including logistics and materials preparation.
• Act as a point of contact for internal stakeholders and external counterparties, ensuring timely and professional communication.
• Provide general administrative and office support as needed to support business operations and team effectiveness.

Qualifications & Experience

• 3–5 years of experience in an executive assistant or senior administrative support role.
• Prior experience in a financial institution or professional services environment is preferred, but not required.
• Experience supporting senior executives and/or teams within fast-paced, deadline-driven environments.
• Ability to work effectively with global teams and manage competing priorities across regions.