Executive Assistant

Rialto Capital; Miami (FL); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Rialto Capital is seeking an Executive Assistant in Miami to provide high-level support to the Managing Directors of AM & Servicing and SS Operations. The role involves complex calendar management, document coordination with outside counsel, and preparation of reports and presentations.

The ideal candidate will have a Bachelor’s degree with 5+ years of experience, proficiency in Microsoft Office and Apple products, and a proven ability to handle confidential information with discretion.

Qualifications

• Bachelor’s degree and 5+ years of administrative experience or equivalent
• Paralegal Certification is a plus
• Strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Apple products (Mac, iPhone, iPad)
• AI & technology fluency: using AI-enabled and digital tools to enhance productivity and outputs
• Excellent written and verbal communication; editing and proofreading skills
• Exceptional calendar management and meeting coordination skills
• Strong collaboration and ability to work independently with minimal supervision
• Highly organized, detail-oriented, and able to manage confidential information

Responsibilities

• Perform diversified administrative duties for senior leaders requiring broad knowledge of the organization and policies
• Manage calendars, schedule appointments, and prioritize sensitive matters
• Coordinate with outside counsel to ensure documents are executed, notarized, and delivered
• Compose and submit expense reports; code and process invoices
• Prepare materials for meetings and presentations; produce high-quality reports and documents
• Answer phones and direct calls; manage electronic communications
• Arrange travel schedules and reservations as needed
• Back up other admin staff and assist with office operations and events

Skills

Calendar management

Microsoft Office

Apple products fluency

AI & technology fluency

Discretion & confidentiality

Communication skills

Meeting coordination

Project coordination

Education

Bachelor’s Degree

5+ years experience as administrative assistant

Paralegal Certification (a plus)

Tools

Microsoft Office Suite

Mac/iOS devices

Job description

## Executive AssistantApply: Miami, FL: Full time: Posted Yesterday: r342**KEY RESPONSIBILITIES*** Perform diversified and confidential administrative duties for the Managing Director – Head of AM & Servicing and the Managing Director – SS Operations, requiring broad knowledge of the group's organization, policies, and practices.* Manage calendars, including scheduling appointments and prioritizing sensitive matters.* Coordinate with outside counsel to ensure documents are properly executed, notarized, and delivered to the appropriate parties.* Compose and submit expense reports; code and process invoices.* Collate and assemble materials and coordinate arrangements for meetings and presentations.* Utilize various software packages such as spreadsheet, word processing, and graphics applications to produce high-quality reports, presentations, and documents.* Answer phones and direct all incoming calls to the appropriate party promptly and efficiently; communicate and handle incoming and outgoing electronic communications.* Prioritize and manage multiple projects simultaneously, following through on issues in a timely manner; arrange travel schedules and reservations as needed.* Act as backup to other administrative personnel as needed; perform other administrative duties as assigned, including assisting with office supply inventory, ordering catered food for internal and external meetings, and coordinating office events.**SPECIFICATIONS*** Bachelor’s Degree and 5+ years of experience as an administrative assistant, or an equivalent combination of experience and training that provides the required knowledge, skills, and abilities.* Paralegal Certification is a plus* Strong working knowledge of Microsoft Office Suite, particularly Word, Excel, Outlook, and PowerPoint.* Strong working knowledge of Apple products (Mac, iPhone, iPad).* AI & Technology Fluency: Demonstrates proficiency in using AI-enabled and digital tools to enhance productivity, analysis, problem-solving, and work quality, applying critical judgment to validate and finalize outputs.* Exceptional written and verbal communication skills, including excellent editing and proofreading skills.* Excellent calendar management skills, including the coordination of complex meetings.* Excellent verbal, written, and interpersonal communication skills, with the ability to present information clearly and concisely to a variety of audiences.* Collaborative team player who works constructively with others to accomplish shared goals and identify solutions, while also able to work independently with minimal supervision.* Highly organized and detail-oriented, with a strong commitment to accuracy, completeness, and accountability in all work product.* Reliable and dependable, with the ability to manage multiple priorities simultaneously and consistently meet deadlines.* Results-driven, with strong analytical and problem-solving skills and a focus on delivering high-quality outcomes in a timely manner.* Ability to maintain poise and sound judgment in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient under pressure.* Must be able to demonstrate discretion in handling highly confidential information.* Flexibility to work outside of standard business hours as needed.While performing the duties of this job, the Associate is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop. The Associate must occasionally lift and/or move up to 25 pounds. Evening or weekend work may be necessary to meet deadlines.This description outlines the basic tasks and requirements for the position noted. It is not a comprehensive listing of all job duties.