Executive Assistant to Science & Technology Strategy Leader

Vanderbilt University; Nashville (TN); On-site; USD 60,000 - 90,000; Full time

Job summary

Vanderbilt University is seeking an experienced Executive Assistant to support the Chancellor’s Executive Director for Science and Technology Strategy. The role focuses on scheduling, travel planning, and preparation of briefing materials for a high-level team.

Reporting to the Director of Projects for Science and Technology Strategy, you will prepare meeting agendas and minutes, draft formal documents, and manage day-to-day administrative tasks with discretion and professionalism.

Qualifications

• Bachelor’s degree required.
• Minimum five years’ office experience.
• Excellent written and verbal communication with meticulous attention to detail.
• Advanced interpersonal skills for professional relationships inside and outside the university.

Responsibilities

• Manage Chancellor’s Executive Director calendars and scheduling.
• Coordinate travel arrangements and related expense reporting.
• Arrange meetings: space, catering, AV, attendees; support events outside standard hours.
• Provide general administrative management for the Science and Technology Strategy team.

Skills

Scheduling

Travel planning

Written communication

Interpersonal skills

Project management tools (Teams)

Education

Bachelor’s degree

Tools

PowerPoint

Microsoft Teams

Job description

Vanderbilt University is seeking an experienced Executive Assistant to support the Chancellor’s Executive Director for Science and Technology Strategy. The role focuses on scheduling, travel planning, and preparation of briefing materials for a high-level team.

Reporting to the Director of Projects for Science and Technology Strategy, you will prepare meeting agendas and minutes, draft formal documents, and manage day-to-day administrative tasks with discretion and professionalism.