Executive Assistant to Regional President | Strategic Admin

Covanta; Indianapolis (IN); On-site; USD 95,054,400 - 126,593,174; Full time

Benefits offered by this job

Medical, prescription drug, vision, &

Dental plans

401(k) with company match

Paid parental leave

Paid time off

Paid holidays

Life and AD&D insurance

Job summary

Reworld is seeking an Executive Administrative Assistant for the Regional President to manage calendars, coordinate travel, prepare communications, and support executive activities. You will act as the face of the region, plan meetings and events, and assist with board or external presentations.

Responsibilities include scheduling, travel planning, expense reporting, vendor invoicing, and onboarding of new hires. A strong, proactive team player with attention to detail is essential.

Qualifications

• 7+ years of administrative experience
• Associate degree or equivalent training or business experience
• Proficient in Word, Excel, PowerPoint and Outlook
• Strong organizational skills and attention to detail
• Ability to multi-task and prioritize work
• Experience with calendar management, time and expense support, and meeting planning
• Willingness to overtime as needed
• Strong interpersonal skills and teamwork
• Knowledge of company policies and procedures

Responsibilities

• Manage and maintain regional President schedules using Outlook
• Handle general administrative duties including calls, meetings, and travel arrangements
• Coordinate travel itineraries and expense reports
• Draft communications and manage correspondence
• Review emails and prioritize actions for distribution
• Process vendor invoices and maintain status logs
• Support new hires setup and coordination
• Order and maintain department supplies
• Assist leadership and VP-level executives as needed
• Coordinate regional conferences, events, and meetings
• Manage regional data and reporting; assist productivity projects

Skills

Calendar management

Time management

Communication

Team player

Education

Associate degree or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Reworld is seeking an Executive Administrative Assistant for the Regional President to manage calendars, coordinate travel, prepare communications, and support executive activities. You will act as the face of the region, plan meetings and events, and assist with board or external presentations.

Responsibilities include scheduling, travel planning, expense reporting, vendor invoicing, and onboarding of new hires. A strong, proactive team player with attention to detail is essential.