Executive Assistant to Program Leaders - Remote

Sacbar; Northern (KY); Hybrid; USD 77,000 - 102,000; Full time

Benefits offered by this job

Health insurance

Dental and vision insurance

401(k) matching

Paid vacation (4 weeks)

Parental Leave (18 weeks)

Work From Home stipend

Wellness stipend

Job summary

Movement Voter Project is seeking an Assistant to Program Team Leadership to support the Chief Program Officer and Director of State Programs, helping two senior leaders stay organized and focused on priority work across state initiatives and national efforts.

The role involves heavy use of spreadsheets, calendars, inboxes, Slack, Airtable, and Google Workspace to track details, anticipate needs, and ensure nothing falls through the cracks in a fast-paced, remote environment.

Qualifications

• Exceptional organizational skills with high attention to detail.
• Demonstrated ownership and ability to drive work to completion.
• Strong judgment to prioritize urgent vs important tasks.
• Excellent written and verbal communication and discretion.
• Comfort with Google Workspace and databases; quick to learn new systems.
• Team-oriented, collaborative, and receptive to feedback.

Responsibilities

• Manage complex calendars for the CPO and Director of State Programs.
• Help manage leadership inboxes and surface important follow-ups.
• Prioritize meetings, activities, decisions, and follow-ups weekly.
• Handle expense reports, timesheets, and travel logistics for leaders; may support others.
• Take notes in meetings, synthesize decisions, and track next steps.
• Maintain Program Team documents and knowledge management practices.

Skills

Organizational skills

Ownership

Prioritization

Written and verbal communication

Google Workspace

Team-oriented

Tools

Google Workspace

Airtable

Slack

Job description

Movement Voter Project is seeking an Assistant to Program Team Leadership to support the Chief Program Officer and Director of State Programs, helping two senior leaders stay organized and focused on priority work across state initiatives and national efforts.

The role involves heavy use of spreadsheets, calendars, inboxes, Slack, Airtable, and Google Workspace to track details, anticipate needs, and ensure nothing falls through the cracks in a fast-paced, remote environment.