Remote Executive Assistant to Program Leadership

Colorado Psychiatric; Northern (KY); Hybrid; USD 77,000 - 102,000; Full time

Job summary

Movement Voter Project is seeking an Assistant to Program Team Leadership to provide essential executive support to the Chief Program Officer and Director of State Programs. The role focuses on calendars, inbox management, travel logistics, and project tracking to keep high-level strategy moving smoothly.

You will work across Google Workspace, Airtable, Slack, and shared drives, helping the Program Team stay organized and informed while maintaining confidentiality and a culture of accountability.

Qualifications

• Exceptionally strong organizational skills and attention to detail.
• A demonstrated track record of ownership and driving work through to completion.
• Strong judgment and prioritization skills; capable of independent work with stakeholders.
• Excellent written and verbal communication; handling sensitive information with discretion.
• Comfort with Google Workspace and data/tools like Airtable.

Responsibilities

• Manage complex calendars for the CPO and Director of State Programs.
• Assist leadership inboxes, categorize and surface follow-ups.
• Prioritize meetings, activities, decisions, and ensure next steps.
• Manage expense reports, timesheets, travel logistics, and admin needs.
• Take notes, synthesize decisions, assign follow-ups, and track progress.
• Provide project management support for priority programs and events.
• Maintain Program Team documents and shared drives in Google Workspace.
• Support development of presentations, briefing materials, and spreadsheets.
• Collaborate across Google Workspace, Slack, Airtable; organize information.
• Coordinate with Knowledge Manager to refine procedures and standards.

Skills

Organizational skills

Ownership & delivery

Prioritization

Communication

Learning mindset

Google Workspace

Slack

Airtable

Tools

Google Workspace

Slack

Airtable

Job description

Movement Voter Project is seeking an Assistant to Program Team Leadership to provide essential executive support to the Chief Program Officer and Director of State Programs. The role focuses on calendars, inbox management, travel logistics, and project tracking to keep high-level strategy moving smoothly.

You will work across Google Workspace, Airtable, Slack, and shared drives, helping the Program Team stay organized and informed while maintaining confidentiality and a culture of accountability.