Executive Assistant to President — Hybrid NYC, High-Impact

Hearst Magazines; New York (NY); Hybrid; USD 110,000 - 125,000; Full time

Benefits offered by this job

401(k) plan with company match

Medical, dental and vision insurance

Job summary

Hearst Magazines in New York City is seeking an Executive Assistant to provide high-level administrative support to the President and leadership team. The role requires expert calendar management, travel coordination, and professional communication across diverse stakeholders.

You will prepare presentations, manage budgets and key initiatives, and safeguard confidential information in a fast-paced, hybrid work environment with four days in-office per week.

Qualifications

• 5+ years of experience supporting senior executives in a fast-paced environment.
• Exceptional organizational and time-management skills with the ability to manage competing priorities.
• Strong communication and collaboration skills with experience working across cross-functional teams.
• High level of discretion, sound judgment, and professionalism when handling sensitive information.

Responsibilities

• Provide high-level administrative support to the President of Hearst Magazines, ensuring seamless day-to-day operations.
• Manage complex calendars, meetings, and scheduling across multiple priorities and stakeholders.
• Coordinate domestic and international travel arrangements, detailed itineraries, and logistics.
• Prepare, proofread, and organize presentations, reports, and key documents with a high degree of accuracy.
• Serve as a central point of contact for internal and external stakeholders, fostering strong communication and alignment across teams.
• Track expenses, support budget management, and assist with financial reporting tasks.
• Coordinate key business initiatives and projects, ensuring timelines, deliverables, and communications stay on track.
• Handle confidential information with discretion and professionalism.

Skills

Executive support

Calendar management

Cross-functional collaboration

Discretion & professionalism

Microsoft Office

Google Workspace

Zoom

Travel coordination

Attention to detail

Tools

Microsoft Office Suite

Google Workspace

Zoom

Job description

Hearst Magazines in New York City is seeking an Executive Assistant to provide high-level administrative support to the President and leadership team. The role requires expert calendar management, travel coordination, and professional communication across diverse stakeholders.

You will prepare presentations, manage budgets and key initiatives, and safeguard confidential information in a fast-paced, hybrid work environment with four days in-office per week.