Executive Assistant

Hearst Magazines; New York (NY); Hybrid; USD 110,000 - 125,000; Full time

Benefits offered by this job

401(k) plan with company match

Medical, dental and vision insurance

Job summary

Hearst Magazines in New York City is seeking an Executive Assistant to provide high-level administrative support to the President and leadership team. The role requires expert calendar management, travel coordination, and professional communication across diverse stakeholders.

You will prepare presentations, manage budgets and key initiatives, and safeguard confidential information in a fast-paced, hybrid work environment with four days in-office per week.

Qualifications

• 5+ years of experience supporting senior executives in a fast-paced environment.
• Exceptional organizational and time-management skills with the ability to manage competing priorities.
• Strong communication and collaboration skills with experience working across cross-functional teams.
• High level of discretion, sound judgment, and professionalism when handling sensitive information.

Responsibilities

• Provide high-level administrative support to the President of Hearst Magazines, ensuring seamless day-to-day operations.
• Manage complex calendars, meetings, and scheduling across multiple priorities and stakeholders.
• Coordinate domestic and international travel arrangements, detailed itineraries, and logistics.
• Prepare, proofread, and organize presentations, reports, and key documents with a high degree of accuracy.
• Serve as a central point of contact for internal and external stakeholders, fostering strong communication and alignment across teams.
• Track expenses, support budget management, and assist with financial reporting tasks.
• Coordinate key business initiatives and projects, ensuring timelines, deliverables, and communications stay on track.
• Handle confidential information with discretion and professionalism.

Skills

Executive support

Calendar management

Cross-functional collaboration

Discretion & professionalism

Microsoft Office

Google Workspace

Zoom

Travel coordination

Attention to detail

Tools

Microsoft Office Suite

Google Workspace

Zoom

Job description

Be Part Of What's Next
Step into a high-impact role as

Be Part Of What's Next
Step into a high-impact role as Executive Assistant at the center of a leading U.S. media organization, where your ability to anticipate needs, streamline operations, and connect teams will directly support executive leadership across one of the most influential media portfolios in the country.

About Hearst Magazines (Why Us?)

We create media that moves minds, products and ideas. Our portfolio of 30 iconic brands - including Cosmopolitan, Delish, Esquire, Good Housekeeping, Men's Health and Road & Track - reaches nearly 130 million people each month. Our teams combine trusted journalism and cultural storytelling with technology, data and commerce to create experiences that inform, inspire and entertain audiences across generations and around the globe. And together, we are shaping what's next.

Key Responsibilities (What You Are Doing)

• Provide high-level administrative support to the President of Hearst Magazines, ensuring seamless day-to-day operations.
• Manage complex calendars, meetings, and scheduling across multiple priorities and stakeholders.
• Coordinate domestic and international travel arrangements, detailed itineraries, and logistics.
• Prepare, proofread, and organize presentations, reports, and key documents with a high degree of accuracy.
• Serve as a central point of contact for internal and external stakeholders, fostering strong communication and alignment across teams.
• Track expenses, support budget management, and assist with financial reporting tasks.
• Coordinate key business initiatives and projects, ensuring timelines, deliverables, and communications stay on track.
• Handle confidential information with discretion and professionalism.

Qualifications (What We're Looking For)

• 5+ years of experience supporting senior executives in a fast-paced environment.
• Exceptional organizational and time-management skills, with the ability to manage competing priorities.
• Strong communication and collaboration skills, with experience working across cross-functional teams.
• High level of discretion, sound judgment, and professionalism when handling sensitive information.
• Proficiency in Microsoft Office Suite, Google Workspace, Zoom, and presentation tools.
• Resourceful, proactive, and solutions-oriented with the ability to work independently.
• Strong attention to detail and ability to execute with accuracy under pressure.
• Adaptable and comfortable navigating a dynamic, fast-evolving environment.
• Hybrid role based in New York City with a minimum of 4 days per week in-office.

Benefits (What We Offer)

• Work with the Best: Collaborate with top-tier professionals across media, advertising, tech, fashion, lifestyle and publishing, shaping the future of these dynamic industries.
• Grow Your Skills: Unlock your potential with access to innovative training programs, immersive workshops and exclusive industry events.
• Work-Life Harmony: Enjoy the flexibility of hybrid work, empowering you to balance professional success with personal priorities.
• Foster Connection & Belonging: Join our Employee Resource Groups and help create a welcoming workplace where everyone feels valued and empowered.
• Wellness First: Prioritize your well-being with a comprehensive benefits package that includes medical, dental and vision insurance from Day 1.
• Plan for Your Financial Future: Enjoy competitive financial benefits, including a 401(k) plan with a generous company match.

Compensation

The base salary range below is the Company's good-faith estimate for this position in the posted work location at the time of posting. Final starting salary will be based on permissible, non-discriminatory factors, including but not limited to skills, experience, training, certifications, education, location and market considerations.

Base Salary Range

$110,000 - $125,000 USD