Executive Assistant to President | Complex Scheduling & Travel

Hunt Companies, Inc; El Paso (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Hunt Companies, Inc. is seeking an Executive Assistant to provide high-level administrative support to the President and senior executives. The role requires handling confidential information with tact, preparing complex reports, scheduling, and coordinating travel.

The position involves managing calendars, drafting confidential communications, and coordinating meetings and events for top leaders. A strong emphasis on discretion, judgment, and professional communication is essential for success.

Qualifications

• Bachelor's Degree in Business Administration or equivalent experience required.
• Five or more years of executive administrative support required.
• Paralegal experience, commercial real estate preferred.
• Experience in a dynamic environment with deadlines required.
• Experience in Photoshop and/or InDesign required.
• Experience using Navan for travel reservations and Workday for expense reports required.
• Strong time management, organizational skills, and detail oriented.
• Strong written and verbal communication skills with individuals at all levels, internally and externally.
• Ability to multitask and manage multiple priorities under tight deadlines.
• Professionalism and discretion handling confidential information.

Responsibilities

• Coordinate meetings and events for executives, including internal and external participants.
• Proactively manage calendars for the President, Sr. Executives, and team members.
• Screen and prioritize calls and messages for leadership.
• Manage day-to-day activities including business and personal matters for the President and Sr. Executives.
• Independently triage information requests and organize files.
• Draft and prepare confidential correspondence, presentations, and reports.

Skills

Executive support experience

Time management

Discretion and judgment

Communication skills

Problem solving

Multitasking

Attention to detail

Professionalism

Education

Bachelor's Degree in Business Administration

Paralegal experience

Tools

Navan

Workday

Photoshop

InDesign

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Hunt Companies, Inc. is seeking an Executive Assistant to provide high-level administrative support to the President and senior executives. The role requires handling confidential information with tact, preparing complex reports, scheduling, and coordinating travel.

The position involves managing calendars, drafting confidential communications, and coordinating meetings and events for top leaders. A strong emphasis on discretion, judgment, and professional communication is essential for success.