Executive Assistant

Collectors Holdings, Inc.; Santa Ana, Northern (CA, KY); Hybrid; USD 90,000 - 125,000; Full time

Benefits offered by this job

Health Insurance

401(K) Matching Plan

Vacation

Holiday Pay

Employee Discounts

Flexible Hours

Job summary

Collectors Holdings, Inc. in Santa Ana, CA is seeking an Executive Assistant to support the President and Chief Financial Officer. Working with the Chief of Staff, you will drive organizational alignment, manage calendars, coordinate travel, and ensure timely execution across high-priority initiatives.

This on-site role requires exceptional judgment, discretion, and strong communication skills. 4+ years of experience in finance, legal, operations, or business support is highly preferred, with

Qualifications

• 4+ years of professional experience supporting executives in fast-paced environments.
• Experience supporting C-level leaders preferred.
• Highly organized with ability to manage competing priorities.
• Strong business acumen across finance, legal, and operations.
• Excellent written and verbal communication with professional presence.
• Fast learner with bias for action and ability to operate with ambiguity.
• Proactive problem-solver who anticipates needs and follows through.
• Proficient in Google Suite and Microsoft Office.

Responsibilities

• Coordinate and strategically manage the calendar, workflows, and priorities for the President and CFO
• Work with the Chief of Staff to coordinate planning rhythms, leadership reviews, and executive alignment
• Drive execution across high-priority workstreams by anticipating needs and coordinating stakeholders
• Prepare executive briefings, decision materials, and communications for stakeholders
• Coordinate leadership offsites, team events, and cross-functional projects
• Plan executive travel and manage logistics with precision
• Bring structure, context, and proactive problem-solving to interactions
• Build trusted cross-functional relationships across Finance, Legal, Operations, Product, Technology, and People
• Execute special projects and operational improvements as needed
• Maintain confidentiality and operate with integrity at all times

Skills

Executive support

C-level support

Calendar management

Communication skills

Problem solving

Attention to detail

Discretion

Google Workspace

Microsoft Office

Proactive mindset

Tools

Google Suite

Microsoft Office

Job description

Collectors is the leading creator of innovative technology that provides value-added services for collectors worldwide. We grade, authenticate, vault, and sell millions of record-setting collectibles, all while modernizing and digitalizing the process to further our mission of helping collectors pursue their passions. We’re always on the lookout for talented people to join our growing team. Our services span collectible trading cards, autographs, comic books, coins, video games, event tickets, and memorabilia. Our subsidiaries include PSA, PCGS, Beckett, SGC, and Card Ladder. Since our founding in 1986, we have graded and authenticated millions of items. We employ more than 3000 people across our headquarters in Santa Ana, California and offices in New Jersey, Texas, Florida, Japan, Shanghai, Hong Kong, Canada, Mexico, Germany, the UK, and France.

As part of our interview process, we request that candidates have their cameras on during video interviews. This helps foster meaningful conversation and allows us to create an experience that closely resembles our standard working environment. Certain interview steps may take place by phone. For remote roles, and at our discretion, candidates may be asked to participate in an on-site interview as part of the final stages of the process. We understand there may be occasional circumstances requiring accommodation and are happy to discuss them as needed.

Collectors is the leading creator of innovative technology that provides value-added services for collectors worldwide. We grade, authenticate, vault, and sell millions of record-setting collectibles, all while modernizing and digitalizing the process to further our mission of helping collectors pursue their passions. We’re always on the lookout for talented people to join our growing team. Our services span collectible trading cards, autographs, comic books, coins, video games, event tickets, and memorabilia. Our subsidiaries include PSA, PCGS, Beckett, SGC, and Card Ladder. Since our founding in 1986, we have graded and authenticated millions of items. We employ more than 3000 people across our headquarters in Santa Ana, California and offices in New Jersey, Texas, Florida, Japan, Shanghai, Hong Kong, Canada, Mexico, Germany, and France.

We’re always on the lookout for talented people to join our growing team. Our services span collectible coins, trading cards, Funko Pops!, video games, event tickets, autographs, and memorabilia. Our subsidiaries include PSA, PCGS, SGC, and Card Ladder. Since our founding in 1986, we have graded and authenticated millions of items. We employ more than 2,000 people across our headquarters in Santa Ana and offices in Jersey City, Tokyo, Shanghai, Hong Kong, Toronto, Guadalajara, Dallas, and Paris.

We are looking for an Executive Assistant to support the President and Chief Financial Officer. Working in close partnership with the Chief of Staff to the CFO, you will help drive organizational alignment, operational rhythm, and execution across a high-impact portfolio of work. This role offers broad exposure and requires exceptional judgment, discretion, and a strong bias for action. This role reports to the Chief of Staff to the CFO and is based at our Santa Ana, CA headquarters. As a strategic partner, this role is expected to be on-site four days a week to enable real-time collaboration and alignment. We believe strongly in the value of in-person partnership at this level and will discuss expectations in more detail during the recruiting process.

What You’ll Do:

• Coordinate and strategically manage the calendar, workflows, and priorities for the President and CFO
• Work in close partnership with the Chief of Staff to the CFO to coordinate planning rhythms, leadership reviews, and executive alignment across initiatives
• Drive execution across high-priority workstreams by anticipating needs, managing context, and coordinating stakeholders across three functions
• Prepare executive briefings, decision materials, and communications for internal and external stakeholders
• Drive coordination for leadership offsites, team events, and cross-functional projects
• Plan executive travel and manage logistics with precision and urgency
• Create leverage by bringing structure, context, and proactive problem-solving to every interaction
• Build trusted cross-functional relationships across Finance, Legal, Operations, Product, Technology, and People
• Execute special projects and operational improvements as business needs grow
• Maintain confidentiality and operate with integrity and discretion at all times

Who You Are:

• 4+ years of professional experience in a fast-paced environment (finance, legal, operations, or business support roles highly preferred)
• Experience supporting C-level executives strongly preferred
• Highly organized, accountable, and skilled at managing competing priorities across multiple stakeholders simultaneously
• Strong business acumen; comfortable operating across finance, legal, and operational environments
• Excellent communicator – clear, concise, and confident with strong professional presence
• Fast learner with a builder mentality and strong bias for action
• Comfortable with ambiguity and energized by solving unstructured problems
• Proactive operator who anticipates needs and follows through with excellence
• Expert user of Google Suite and Microsoft Office
• Ambitious, curious, and eager to grow alongside a high-performing leadership team

Salary Range: The salary range for this position is $90,000 - $125,000. Actual compensation on this range varies based on a variety of non-discriminatory factors, including location, job level, experience, and skill set.

Reasons To Join Us:

• Health Insurance: All full-time employees are eligible to enroll in Medical, Dental, and Vision
• Additional Benefits: Full-time employees are eligible for fertility, commuter, and educational assistance benefits
• 401(K) Matching Plan: We are proud to offer a competitive 401k matching plan to our employees to support their future financial goals
• Vacation: All salaried employees are eligible for flexible time-off
• Holiday Pay: All regular, full-time employees are eligible for ten company paid holidays
• Employee Discounts: Employees receive discounts on select grading services for approved submissions
• Flexible Hours: Many of our teams offer flexible schedules with varying shifts and will work with you to accommodate your needs
• Fun Working Environment: Our team members are invited to participate in celebrations, holiday events, and team building activities

Collectors uses e-Verify to validate your ability to work legally in the United States.

We are aware that there are instances where individuals are receiving job offers that fraudulently allege to be from Collectors or one of our business units. This type of fraud can be carried out through false websites, through fake e-mails claiming to be from the company or through social media. We never ask for personal information such as your bank account, Social Security numbers or National IDs, nor do we send or request payments for the purchase of business-related equipment. If you suspect fraud, please reach out to [e-mail].

We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We believe that a team that represents a variety of backgrounds, perspectives, and skills will better service the diverse community of collectors we support.

If you require an accommodation to apply or interview with us due to a disability or special need, please email [e-mail]

U.S. residents: for disclosures relating to personal information we collect during the employment application and recruitment process, please see our Privacy Notice for U.S. Applicants.

Collectors is the leading creator of innovative technology that provides value-added services for collectors worldwide. We grade, authenticate, vault, and sell millions of record-setting collectibles, all while modernizing and digitalizing the process to further our mission of helping collectors pursue their passions. We’re always on the lookout for talented people to join our growing team. Our services span collectible trading cards, autographs, comic books, coins, video games, event tickets, and memorabilia. Our subsidiaries include PSA, PCGS, Beckett, SGC, and Card Ladder. Since our founding in 1986, we have graded and authenticated millions of items. We employ more than 3000 people across our headquarters in Santa Ana, California and offices in New Jersey, Texas, Florida, Japan, Shanghai, Hong Kong, Canada, Mexico, Germany, and France.