Executive Assistant to President — Calendar Master

Vetted Solutions; Washington (District of Columbia); On-site; USD 65,000 - 95,000; Full time

Job summary

Vetted Solutions, a retained executive search firm serving nonprofits and associations, seeks an Executive Assistant to support the President and keep our search work running smoothly.

You will manage a busy executive calendar, coordinate meetings with clients, candidates, and search committees, take precise notes in committee sessions, and prepare materials for daily operations. Prior experience with search or HR is a plus but not required.

Qualifications

• Experience coordinating calendars and communications for executives.
• Excellent note-taking and listening skills; ability to summarize complex discussions.
• Discretion and ability to protect confidences in a fast-paced environment.
• Proficiency with Outlook, Word, SharePoint, Adobe Acrobat, Teams and Zoom.

Responsibilities

• Manage an extremely busy executive calendar, anticipate and solve scheduling conflicts.
• Coordinate meetings and communications with clients, candidates, and search committees.
• Attend search committee meetings and capture clear, accurate notes, decisions, and action items.
• Prepare search materials and support day-to-day office operations.

Skills

Note-taking

Discretion

Communication

Tools

Outlook

Word

SharePoint

Adobe Acrobat

Teams

Zoom

Job description

Vetted Solutions, a retained executive search firm serving nonprofits and associations, seeks an Executive Assistant to support the President and keep our search work running smoothly.

You will manage a busy executive calendar, coordinate meetings with clients, candidates, and search committees, take precise notes in committee sessions, and prepare materials for daily operations. Prior experience with search or HR is a plus but not required.