Executive Assistant – High-Growth Hedge Fund

Career Group; New York (NY); On-site; USD 125,000 - 200,000; Full time

Job summary

Career Group seeks a bright Executive Assistant for a new hedge fund in the Meatpacking District of NYC. This onsite role blends administrative excellence with culture building, acting as a trusted partner across business functions in a fast-paced startup environment.

The role offers significant growth as the firm expands HR, Investor Relations, and Operations, with a compensation package that reflects experience and contributions.

Qualifications

• 4+ years of relevant experience in hedge funds, public equities, operations or investor relations.
• Bachelor's degree required; strong academic background is a plus.
• Professional presence: exceptionally professional and articulate in representing the firm externally.
• Startup mentality: self-starter able to wear many hats with minimal supervision.
• Attention to detail: impeccable follow-through and organization for multiple high-priority workstreams.

Responsibilities

• Own calendar and scheduling end-to-end for the Principal; process expenses and invoices; coordinate extensive domestic and global travel.
• Oversee light office management to keep operations running.
• Manage vendor relationships and contracts, including payments.
• Primary liaison with investors, portfolio companies, brokers, research providers, legal counsel, and the media.
• Coordinate marketing outreach and investor research workflows across providers and platforms.

Skills

Executive support

Travel coordination

Office management

Vendor management

Investor relations

Education

Bachelor's degree

Job description

A newly launched high-end hedge fund, backed by a prominent billionaire, is seeking a bright, highly motivated Executive Assistant to join our fast-paced startup environment and help build the business from the ground up. In this role, you will do much more than standard administrative work; you will serve as a key culture carrier, an ambassador for the firm, and a trusted partner across all business functions.

While the immediate focus is on core administrative and operational execution, there is significant opportunity for career growth as the firm expands its HR, Investor Relations, and Operations functions over time.

Location: Meatpacking District, NYC (Onsite 5 Days/Week), generally 8:30am-5:30pm with flexibility as needed

Compensation commensurate with experience: $125,000 - $200,000 base range + significant discretionary bonus potential and benefits package

Key Responsibilities

Administrative & Operational Support

• Executive Support: Fully own the calendar and scheduling for the Principal end-to-end, process expenses and invoices, and handle extensive domestic and global travel coordination.
• Office Management: Oversee light office management as needed to keep the office operations running.
• Vendor & Contract Management: Stay on top of payments, vendor relationships, and contracts.

External Communications & Board Support

• Act as the primary point of contact and liaison with investors, portfolio companies, brokers, research providers, legal counsel, and the media.
• Prepare and distribute materials to our Senior Advisory Board.

Marketing & Research Support

• Marketing: Assist with setting up our corporate presence and coordinate investor outreach by liaising with prime brokers, maintaining the database, and researching potential investors.
• Research: Coordinate workflows across research providers, software platforms, and expert call networks.

What We Are Looking For

• Experience: 4+ years of relevant experience, ideally within public equities, hedge fund, operations, or investor relations (private equity experience is also highly welcomed).
• Education: Bachelor's degree required (strong academic background is a plus).
• Professional Presence: Exceptionally professional and articulate communicator who can represent the firm to external partners.
• Startup Mentality: A self-starter who can hit the ground running, figure things out without micro-management, and is eager to wear many hats.
• Attention to Detail: Impeccable follow-through and organization when managing multiple high-priority workstreams.