Executive Assistant to Partners - Real Estate Law

Friedman Williams; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Friedman Williams, a boutique real estate law firm in New York, seeks a polished Executive Assistant to support a team of attorneys including senior partners. This role offers exposure to clients, matters, and day-to-day operations in a fast-paced legal environment.

You'll manage complex calendars, coordinate travel, draft and format documents, and provide proactive administrative support. The ideal candidate has extensive experience in professional services, outstanding communication, and a

Qualifications

• 35 years of experience in an administrative or executive support capacity within a professional services environment; law firm experience strongly preferred.
• Strong organizational and time-management skills, with the ability to anticipate needs, prioritize effectively, and manage multiple responsibilities in a deadline-driven environment.
• Excellent written and verbal communication skills, including a polished and professional phone presence.
• Proactive, dependable, and self-motivated, with exceptional attention to detail and the ability to work independently.

Responsibilities

• Serve as primary administrative contact for assigned attorneys, including senior partners, managing incoming calls and directing communications appropriately.
• Coordinate complex calendars, schedule meetings, reserve conference rooms, and arrange Zoom and other virtual meetings.
• Coordinate business travel, restaurant reservations, and meeting logistics.
• Assist attorneys with task management, deadlines, and daily workflow coordination.
• Prepare and submit new matter memoranda and engagement letters.
• Edit, proofread, and format legal documents and correspondence, ensuring accuracy and consistency.
• Prepare legal documents with appropriate formatting, including tables of contents, tables of authorities, page numbering, and other related requirements.
• Generate document blacklines and assist with the preparation of closing binders.
• Coordinate document distribution, review, filing, and organization.
• Assist with attorney time entry, data entry, and expense reimbursement submissions.
• Provide administrative assistance with LinkedIn and professional networking activities.
• Provide occasional after-hours and on-call support as needed.
• Assist with additional projects and administrative responsibilities as required.

Skills

Strong organizational skills

Excellent communication

Attention to detail

Self-motivated

Professional phone presence

Tools

Microsoft Office

Adobe Acrobat

Zoom

Job description

Friedman Williams, a boutique real estate law firm in New York, seeks a polished Executive Assistant to support a team of attorneys including senior partners. This role offers exposure to clients, matters, and day-to-day operations in a fast-paced legal environment.

You'll manage complex calendars, coordinate travel, draft and format documents, and provide proactive administrative support. The ideal candidate has extensive experience in professional services, outstanding communication, and a