Executive Assistant to Partners – Dynamic Landscape Studio

Hoerr Schaudt Landscape Architects; Chicago (IL); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Health benefits

Paid time off

401(k)

Commute paid or parking provided

Career growth opportunities

Job summary

Hoerr Schaudt Landscape Architects, based in Chicago, seeks an experienced Executive Assistant to support the partnership team. The role requires at least six years of full-time, onsite experience, supporting a busy executive office in the West Loop.

The position reports to the Director of HR and is part of the Administrative Team. Typical duties include calendar management, correspondence handling, report preparation, travel arrangements, and internal/external liaison work.

Qualifications

• Proven experience as an executive or administrative assistant or similar administrative role.
• Excellent MS Office knowledge and proficiency and Adobe Suite, including InDesign and PowerPoint.
• Outstanding organizational and time management skills.
• Ability to multitask and prioritize daily workload.
• Discretion and confidentiality.
• Experience with EOS and Bloomgrowth is a plus.
• Strong written and verbal communication skills.
• Bachelor’s degree in business administration or relevant experience.
• Experience in a business environment.
• Expertise in project management tools and software.
• Experience managing and coordinating requests from multiple staff.

Responsibilities

• Manage partners' calendars and schedules, including arranging appointments and meetings.
• Handle incoming and outgoing correspondence, including emails, letters, and calls.
• Prepare reports and presentations for meetings and presentations.
• Support partners with quarterly goals and other small projects as requested.
• Ensure completion of all tasks with high focus on prompt follow-through.
• Anticipate partners' needs and proactively handle administrative tasks.
• Conduct research and compile data for executive decision-making.
• Handle personal tasks and errands as requested.
• Act as a liaison between partners, teams, clients, vendors, and external stakeholders.
• Coordinate client meetings and events, ensuring a smooth experience.
• Maintain privacy of internal partner and leadership coordination.
• Ensure partner dialogue in sensitive matters held in confidence.

Skills

Executive support experience

Organization

Time management

Discretion

Communication (written & verbal)

Problem solving

Decision making

Multitasking

Proactive approach

Business communication

Education

Bachelor’s degree in business administration

Tools

MS Office

Adobe Suite

InDesign

PowerPoint

Job description

Hoerr Schaudt Landscape Architects, based in Chicago, seeks an experienced Executive Assistant to support the partnership team. The role requires at least six years of full-time, onsite experience, supporting a busy executive office in the West Loop.

The position reports to the Director of HR and is part of the Administrative Team. Typical duties include calendar management, correspondence handling, report preparation, travel arrangements, and internal/external liaison work.