Executive Assistant

Fox Entertainment; Los Angeles (CA); On-site; USD 29,000 - 36,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k) Plan

Paid Time Off

Job summary

FOX Entertainment is seeking an Executive Assistant to the CEO to provide high-level administrative and logistical support. You will coordinate appointments, travel, meetings, and correspondence while maintaining confidentiality and a proactive, flexible approach in a fast-paced environment.

You will work closely with the CEO's Executive Assistant and other teams to ensure seamless operations, manage priorities, and handle sensitive information with discretion.

Qualifications

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.
• Ability to handle confidential information.
• Experience supporting senior executives is preferred.
• Proficiency in Microsoft Office and calendar management.
• Willingness to work overtime, evenings, and weekends.

Responsibilities

• Provide administrative and logistical support to the CEO, including coordinating appointments, preparing materials, greeting guests, and assisting with general office needs.
• Partner closely with the CEO's Executive Assistant to coordinate daily priorities and ensure seamless executive support.
• Assist with scheduling, meeting preparation, travel arrangements, and day-to-day coordination.
• Assist with incoming calls, messages, mail, and office communications in coordination with the Executive Assistant.
• Assist with expense reporting, tracking receipts, and other administrative processes.
• Assist with planning, coordinating, and setting up meetings and events.
• Run errands and assist with occasional personal requests as directed.
• Drive to various locations around Los Angeles to support business needs.
• Respond to last-minute requests with flexibility and sound judgment.
• Coordinate with internal teams and vendors to complete requests efficiently.
• Conduct online research and assist with special projects.

Skills

Organizational skills

Excellent communication

Discretion/confidentiality

Proactive/solutions-oriented

Manage competing priorities

Attention to detail

Flexibility to overtime

Education

Bachelor's degree or equivalent experience

Tools

MS Office Suite

Outlook

Video conferencing tools

Job description

FOX Entertainment With a legacy spanning nearly 40 years, FOX Entertainment is one of the world’s most recognizable media brands and a leading global creator of multi-genre content across broadcast, streaming, digital and emerging platforms. Known for its independent, innovative spirit and bold storytelling, the company is committed to reaching audiences where they are through a platform- and format-agnostic approach to developing, testing and scaling intellectual property worldwide. FOX Entertainment consists of three core business units. The FOX Television Network, which encompasses its flagship linear platform and streaming partnerships with Hulu and FOX One, is home to hit series including The Simpsons, The Masked Singer, Doc, Memory of a Killer, Fear Factor: House of Fear, The Floor and Hell’s Kitchen. FOX Entertainment Studios, operates the in-house scripted and unscripted studios behind series such as Animal Control, Best Medicine, The Faithful, and The Way Home, as well as Bento Box Entertainment with animated hits such as Hazbin Hotel and Krapopolis; Studio Ramsay Global with Next Level Chef, Gordon Ramsay’s Secret Service and Knife Edge: Chasing Michelin Stars; entertainment studio TMZ; and the independent film label Tideline. FOX Entertainment Global is the company’s worldwide content sales and distribution arm. As part of its evolution into a modern next-gen studio, FOX Entertainment is expanding its digital storytelling ecosystem with investments across vertical video with Holywater, Chain’s experiential storytelling, podcasting with Meet Cute, a two-way content pipeline with HarperCollins Publishing, and creator-led formats through the newly formed FOX Creator Studios. Through these strategic initiatives, the company is investing earlier in emerging ideas and new forms of audience engagement, while maintaining the ability to grow successful concepts into premium franchises across broadcast, streaming and global platforms. A prolific content creator and production partner, FOX Entertainment collaborates with leading studios, creators, and platforms worldwide to produce and distribute premium content at scale across broadcast, streaming, and digital ecosystems, while continuing to grow its portfolio of owned IP and next-generation storytelling formats.

JOB DESCRIPTION

The Executive Assistant is a unique role that requires the ability to partner closely with the CEO's primary Executive Assistant while providing hands-on administrative and logistical support to FOX Entertainment's CEO. Responsibilities include coordinating daily logistics, managing time-sensitive requests, assisting with appointments and travel, running errands, and supporting a variety of business and occasional personal needs. A high level of professionalism, confidentiality, and judgment is required, as is the ability to balance changing demands, navigate a dynamic schedule, and deliver under pressure. This role requires exceptional interpersonal skills, a high level of energy, flexibility, and a proactive approach to ensuring day-to-day matters are handled efficiently and with care. This opportunity offers invaluable experience, exposure to senior leadership, and the chance to build collaborative relationships with executives and assistants across the company.

A SNAPSHOT OF YOUR RESPONSIBILITIES

• Provide administrative and logistical support to the CEO, including coordinating appointments, preparing materials, greeting guests, and assisting with general office needs
• Partner closely with the primary Executive Assistant to coordinate daily priorities, manage requests, and ensure seamless executive support
• Assist with scheduling, meeting preparation, travel arrangements, and other day-to-day coordination as needed
• Assist with incoming calls, messages, mail, and office communications in coordination with the primary Executive Assistant
• Assist with expense reporting, tracking receipts, and other administrative processes
• Assist with planning, coordinating, and setting up meetings and special events
• Run errands, coordinate pickups and deliveries, and assist with occasional personal requests as directed
• Drive to various locations throughout the Los Angeles area to support business needs and complete time-sensitive tasks
• Respond to last-minute requests and changing priorities with flexibility, urgency, and sound judgment
• Coordinate with internal teams, external vendors, and service providers to ensure requests are completed accurately and efficiently
• Conduct online research and assist with special projects as needed
• Manage and restock office supplies and help maintain an organized, efficient work environment

WHAT YOU WILL NEED

• Strong organizational skills and the ability to manage competing priorities in a fast-paced environment
• Strong oral and written communication skills
• Proactive, resourceful, and solutions-oriented approach with a willingness to take initiative
• Ability to handle confidential information and interact professionally with senior executives and external contacts
• Ability to work independently while collaborating effectively with the primary Executive Assistant and other team members
• Excellent judgment, attention to detail, and ability to anticipate needs
• Flexibility to work overtime, evenings, and weekends as needed
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Comfort using technology and mobile tools to coordinate logistics and communicate effectively
• Valid driver's license and current vehicle insurance

NICE TO HAVE BUT NOT A DEALBREAKER

• Bachelor's degree or equivalent experience
• Experience supporting senior executives in entertainment, media, or a similarly fast-paced industry
• Familiarity with the Los Angeles area and ability to navigate efficiently between locations

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.

Pursuant to state and local pay disclosure requirements, the pay rate/range for this role, with final offer amount dependent on education, skills, experience, and location is $21.00-26.00 per hour. This role is also eligible for various benefits, including medical/dental/vision, insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.