Executive Assistant to Owner & Operations Director

Team Builder Recruiting; Gap (PA); On-site; USD 85,962,000 - 100,289,000; Full time

Benefits offered by this job

Health Insurance

Vision Insurance

Paid Time Off

Paid Holidays

Retirement Plan: 3% company match

Short-Term Disability Insurance

Life Insurance

Employee Training as needed

Job summary

Sam's Mechanical, a locally owned leader serving Lancaster County since 1996, seeks an Executive Assistant/Office Manager to support the Owner and Director of Operations. You will keep schedules, coordinate travel, prepare professional documents, and ensure confidential information is handled with discretion.

Ideal candidates bring a high school diploma and 3+ years in executive support, plus strong skills in Outlook, Word, Excel, and ERP systems (EBMS preferred).

Qualifications

• A high school diploma and 3+ years of experience as an Executive Assistant, Office Manager, or in a similar administrative support role, along with proficiency in Microsoft Outlook, Word, and Excel.
• ERP software experience, preferably EBMS, is a plus.
• Ability to coordinate calendars, travel arrangements, and prepare business documents with accuracy.

Responsibilities

• Manage the calendars, appointments, meetings, and daily priorities for our Owner and Director of Operations, helping each day run smoothly and efficiently.
• Coordinate meetings, travel arrangements, and special projects while ensuring every detail is organized and completed on time.
• Prepare proposals, correspondence, reports, and other business documents with accuracy and professionalism.
• Communicate with customers, vendors, and team members by handling phone calls, emails, inquiries, and follow-up with exceptional service.
• Track projects, action items, and deadlines, keeping leadership informed and ensuring important priorities stay on schedule.
• Maintain organized digital and paper filing systems that support efficient access to business information and records.
• Protect confidential business information by exercising sound judgment, professionalism, and discretion in every interaction.

Skills

Organized

Proactive

Professional

Values-driven

Education

High school diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

EBMS ERP software

Job description

Sam's Mechanical, a locally owned leader serving Lancaster County since 1996, seeks an Executive Assistant/Office Manager to support the Owner and Director of Operations. You will keep schedules, coordinate travel, prepare professional documents, and ensure confidential information is handled with discretion.

Ideal candidates bring a high school diploma and 3+ years in executive support, plus strong skills in Outlook, Word, Excel, and ERP systems (EBMS preferred).