Executive Assistant to CEO: Scheduling & Sales Support Pro

Tri South Mechanical LLC; Raleigh (NC); On-site; USD 50,000 - 70,000; Full time

Job summary

Tri South Mechanical LLC is looking for an Executive Assistant to support the CEO with a fast-paced schedule and confidential information handling. This role blends executive support, scheduling, travel planning, and sales assistance in a construction/HVAC environment.

The ideal candidate is highly organized, proactive, discreet, and able to prioritize across both business and personal responsibilities, with a proven track record in similar fast-paced settings.

Qualifications

• 2+ years of experience in an Executive/Administrative Assistant role.
• Strong organizational and detail orientation.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and follow-up skills.
• Professionalism, discretion, and ability to handle confidential information.
• Proactive, self-starter with initiative.

Responsibilities

• Manage and maintain the executive’s professional and personal calendar.
• Coordinate meetings, appointments, calls, and commitments.
• Schedule and manage personal appointments and service appointments.
• Arrange travel plans, including flights, hotels, transportation, and itineraries.
• Prepare daily schedules and ensure priorities are organized and communicated.
• Monitor deadlines, follow-ups, and important commitments.
• Anticipate scheduling conflicts and resolve issues proactively.
• Handle confidential personal and business information with professionalism and discretion.
• Provide direct support to the CEO in daily sales activities.
• Assist with customer communication, follow-ups, and relationship management.
• Maintain sales records, tracking sheets, and CRM information.
• Prepare proposals, presentations, reports, and sales documents.
• Assist with organizing customer meetings and sales presentations.
• Track opportunities, action items, and deadlines to ensure follow-through.
• Coordinate communication between customers, leadership, and internal teams.
• Manage emails, correspondence, and follow-up items.
• Organize documents, files, and important information.
• Assist with special projects and business initiatives.
• Conduct research and gather information as needed.
• Help improve organization, efficiency, and processes within the executive day-to-day operations.

Skills

Executive support

Scheduling

Communication

Organization

Discretion

Independent work

Tools

Microsoft Office

Google Workspace

CRM systems

Job description

Tri South Mechanical LLC is looking for an Executive Assistant to support the CEO with a fast-paced schedule and confidential information handling. This role blends executive support, scheduling, travel planning, and sales assistance in a construction/HVAC environment.

The ideal candidate is highly organized, proactive, discreet, and able to prioritize across both business and personal responsibilities, with a proven track record in similar fast-paced settings.