Executive Assistant

Team Builder Recruiting; Gap (PA); On-site; USD 85,962,000 - 100,289,000; Full time

Benefits offered by this job

Health Insurance

Vision Insurance

Paid Time Off

Paid Holidays

Retirement Plan: 3% company match

Short-Term Disability Insurance

Life Insurance

Employee Training as needed

Job summary

Sam's Mechanical, a locally owned leader serving Lancaster County since 1996, seeks an Executive Assistant/Office Manager to support the Owner and Director of Operations. You will keep schedules, coordinate travel, prepare professional documents, and ensure confidential information is handled with discretion.

Ideal candidates bring a high school diploma and 3+ years in executive support, plus strong skills in Outlook, Word, Excel, and ERP systems (EBMS preferred).

Qualifications

• A high school diploma and 3+ years of experience as an Executive Assistant, Office Manager, or in a similar administrative support role, along with proficiency in Microsoft Outlook, Word, and Excel.
• ERP software experience, preferably EBMS, is a plus.
• Ability to coordinate calendars, travel arrangements, and prepare business documents with accuracy.

Responsibilities

• Manage the calendars, appointments, meetings, and daily priorities for our Owner and Director of Operations, helping each day run smoothly and efficiently.
• Coordinate meetings, travel arrangements, and special projects while ensuring every detail is organized and completed on time.
• Prepare proposals, correspondence, reports, and other business documents with accuracy and professionalism.
• Communicate with customers, vendors, and team members by handling phone calls, emails, inquiries, and follow-up with exceptional service.
• Track projects, action items, and deadlines, keeping leadership informed and ensuring important priorities stay on schedule.
• Maintain organized digital and paper filing systems that support efficient access to business information and records.
• Protect confidential business information by exercising sound judgment, professionalism, and discretion in every interaction.

Skills

Organized

Proactive

Professional

Values-driven

Education

High school diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

EBMS ERP software

Job description

Provide high-level administrative support in a fast-paced environment while becoming the trusted person whose organization, initiative, and professionalism help drive our team's success.

Why You'll Love Working with Us

• Local, Family-Owned Company: Join a close-knit team where you're known by name, your contributions matter, and you'll work directly with company leadership.
• Meaningful Impact: Become a trusted partner to our Owner and Director of Operations, helping keep our business organized, efficient, and moving forward every day.
• Variety in Your Work: Enjoy a dynamic role where no two days are the same, with opportunities to support projects, people, and business operations across the company.
• Professional Work Environment: Work in our modern office while supporting a growing, well-respected company that has proudly served Lancaster County since 1996.
• Work-Life Balance: Enjoy a consistent Monday-Friday schedule with no evening or weekend work, allowing you to balance your career with life outside the office.

About Us

Sam's Mechanical is a locally owned, faith-based company proudly serving Lancaster County and the surrounding area since 1996. We provide forklift sales, service, parts, warehouse equipment, and material handling solutions while building lasting relationships through honest work, exceptional customer care, and dependable service. We're committed to doing the job right, treating people with integrity and respect, and creating a workplace where our team can grow alongside our business.

What You'll Do as Our Executive Assistant

• Manage the calendars, appointments, meetings, and daily priorities for our Owner and Director of Operations, helping each day run smoothly and efficiently.
• Coordinate meetings, travel arrangements, and special projects while ensuring every detail is organized and completed on time.
• Prepare proposals, correspondence, reports, and other business documents with accuracy and professionalism.
• Communicate with customers, vendors, and team members by handling phone calls, emails, inquiries, and follow-up with exceptional service.
• Track projects, action items, and deadlines, keeping leadership informed and ensuring important priorities stay on schedule.
• Maintain organized digital and paper filing systems that support efficient access to business information and records.
• Protect confidential business information by exercising sound judgment, professionalism, and discretion in every interaction.

Our Ideal Executive Assistant

• Organized: You naturally create structure, manage multiple priorities with confidence, and keep projects, schedules, and deadlines on track.
• Proactive: You anticipate needs, take ownership of your work, and look for ways to help without waiting to be asked.
• Professional: You communicate confidently with customers, vendors, and team members while handling confidential information with discretion and sound judgment.
• Experienced: A high school diploma and 3+ years of experience as an Executive Assistant, Office Manager, or in a similar administrative support role, along with proficiency in Microsoft Outlook, Word, and Excel. ERP software experience, preferably EBMS, is a plus.
• Values-Driven: You enjoy serving others, thrive in a collaborative team environment, and appreciate working for a locally owned, faith-based company that values integrity, respect, and lasting relationships.

What We Offer Our Executive Assistant

• Pay: $30-$35/hour, DOE
• Health Insurance
• Vision Insurance
• Paid Time Off
• Paid Holidays
• Retirement Plan: 3% company match
• Short-Term Disability Insurance
• Life Insurance
• Employee Training as needed

To Apply

Executive Assistants, Office Managers, Administrative Assistants, Senior Administrative Professionals, and Executive Support Specialists seeking a rewarding opportunity with a growing, faith-based company are encouraged to explore a career with Sam's Mechanical.

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