Executive Assistant

SoTalent; North Las Vegas (NV); On-site; USD 90,000 - 120,000; Full time

Job summary

SoTalent is seeking an experienced Executive Assistant to the Owner in a dynamic construction-focused environment. You will act as the Owner's right-hand partner, handling confidential matters, coordinating priorities, and ensuring operations run smoothly across business and personal domains.

You will support communication, scheduling, travel, and documentation, translating discussions into formal materials and driving efficiency for leadership and teams.

Qualifications

• Minimum 5 years of Executive Assistant or senior administrative support experience.
• Experience supporting executives, business owners, or senior leadership teams.
• Proven ability to manage multiple priorities in fast-paced environments.
• Advanced Microsoft Office Suite: Word, Excel, PowerPoint, Outlook.
• Strong discretion and confidentiality practices.
• Excellent verbal and written English communication.

Responsibilities

• Serve as the primary administrative partner to the Owner.
• Manage daily business and personal priorities while maintaining strict confidentiality.
• Coordinate complex personal and business calendars and meetings across multiple stakeholders.
• Transform executive ideas and discussions into professional documents and communications.
• Support research, business development, and project coordination tasks.
• Maintain organized file systems and manage travel logistics as needed.
• Assist with office operations and cross-department coordination.

Skills

Executive support

Calendar management

Communication

Discretion

Project coordination

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Internet Research

Job description

Are you a seasoned executive support professional who thrives in fast-paced environments, handles confidential information with discretion, and enjoys being the go-to person who keeps everything running smoothly? This role offers a unique opportunity to work closely with company leadership, support business development initiatives, coordinate personal and professional operations, and directly impact organizational efficiency and growth.

As the Executive Assistant to the Owner, you will be responsible for managing a wide range of executive, administrative, operational, and personal support functions.

You will serve as the Owner's trusted right-hand partner, helping manage priorities, streamline communications, coordinate business activities, and ensure daily operations run efficiently in a dynamic, growth-oriented construction environment.

Key Responsibilities

Executive & Administrative Support

• Serve as the primary administrative partner to the Owner.
• Manage daily business and personal priorities while maintaining strict confidentiality.
• Anticipate executive needs and proactively resolve issues before they arise.
• Handle sensitive information and communications with professionalism and discretion.

Calendar & Schedule Management

• Coordinate and manage complex personal and business calendars.
• Schedule meetings, appointments, and events across multiple stakeholders.
• Resolve scheduling conflicts and ensure efficient time management.
• Monitor upcoming commitments and proactively prepare agendas and materials.

Research & Business Development Support

• Research:
• Market Opportunities
• Construction Projects
• Potential Clients
• Industry Contacts
• Business Development Prospects
• Utilize internet resources, databases, and AI-powered tools to gather and organize intelligence.
• Support strategic business initiatives through data collection and analysis.
• Transform executive ideas, voice notes, and meeting discussions into professional documents.
• Draft and edit:
• Business Correspondence
• Internal Communications
• Client Communications
• Reports and Summaries
• Ensure all communications reflect professionalism and company standards.

File Management & Confidential Records

• Maintain organized and secure physical and digital filing systems.
• Manage confidential corporate and personal documents.
• Ensure compliance with privacy and non-disclosure expectations.
• Protect sensitive company, financial, legal, and personal information.

Travel & Logistics Coordination

• Arrange domestic and international travel.
• Coordinate:
• Flights
• Hotels
• Vehicle Rentals
• Optimize travel arrangements based on executive preferences and cost efficiency.
• Work with:
• Attorneys
• Property Transactions
• Loan Closings
• Business Agreements
• Ensure documentation packages are complete, accurate, and submitted on schedule.

Office Operations & Department Coordination

• Manage incoming calls, visitors, and inquiries.
• Act as a central communication resource within the organization.
• Assist with basic technology and office coordination needs.

Project & Task Management

• Track and manage multiple ongoing priorities simultaneously.
• Monitor deadlines and ensure action items are completed.
• Support special projects and strategic initiatives as assigned.
• Maintain accountability and follow-through across business activities.

Required Qualifications

Experience

• Minimum 5 years of Executive Assistant or senior administrative support experience.
• Experience supporting executives, business owners, or senior leadership teams.
• Proven ability to manage multiple priorities in fast-paced environments.

Technical Skills

• Advanced Microsoft Office Suite:
• Word
• Excel
• PowerPoint
• Outlook
• Internet Research
• Document Management
• Calendar Management
• Business Correspondence

Professional Skills

• Exceptional verbal and written English communication skills.
• Strong organizational and time management abilities.
• Excellent attention to detail and follow-through.
• Ability to work independently with minimal supervision.
• Strong discretion and confidentiality practices.
• Basic mathematical and business administration skills.

Additional Requirements

• Ability to provide professional references upon request.
• Ability to lift up to 25 pounds when required.
• Ability to access office supplies, files, and records in various storage locations.

Preferred Qualifications

• 10+ years of executive support experience.
• Experience supporting an Owner, CEO, or Executive within the construction or general contracting industry.
• Knowledge of construction operations and terminology.
• Active Notary Public license or willingness to obtain certification through employer-sponsored training.