Executive Assistant

compassbusinesssolutionsinc; Pittsburgh (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Job summary

Manchester Youth Development Center is seeking an Executive Assistant to provide high-level administrative support to the Executive Director and coordinate day-to-day operations in Pittsburgh.

You will manage calendars, prepare agendas and materials for Board and leadership meetings, draft communications, and handle confidential records with discretion. Experience in nonprofit settings and ability to obtain clearances are preferred.

Qualifications

• Associate's degree required; Bachelor's degree preferred or relevant experience may be substituted.
• Minimum of three years of progressively responsible executive or administrative support experience.
• Experience supporting senior leaders, executives, or boards of directors preferred.
• Experience in nonprofit, education, or human services environment preferred.
• Ability to obtain and maintain Pennsylvania clearances, if applicable.

Responsibilities

• Manage the Executive Director's calendar, appointments, meetings, and travel arrangements.
• Coordinate leadership, Board of Directors, and committee meetings, including agendas, materials, minutes, and follow-up items.
• Draft, edit, and distribute correspondence, reports, and presentations.
• Serve as primary contact for internal and external stakeholders; respond to inquiries and direct requests.
• Coordinate organizational calendars, events, and meeting logistics.

Skills

Executive support

Calendar management

Communication

Meeting coordination

Travel arrangements

Confidentiality

Education

Associate's degree in Business Administration/Office Administration/Communications or related

Bachelor's degree preferred

Job description

Who We Are

Manchester Youth Development Center (MYDC) is a nonprofit dedicated to enhancing the lives of children, families, and communities. Our mission is to create a welcoming, safe, and caring environment, nurturing academic, social, and emotional development to empower youth to become engaged, productive citizens. Our holistic approach focuses on positive goal-setting and family mobilization, serving as a catalyst for lasting change in our community. We provide a comprehensive range of educational, recreational, and social programs, equipping young individuals with the skills and confidence necessary for success, and are committed to making a profound impact on the lives of youth in Manchester.

We are seeking to add an Executive Assistant to our team to enable critical administrative success. This role will be responsible for providing high-level administrative and organizational support to the Executive Director while helping coordinate day-to-day operations across Manchester Youth Development Center. Serves as a trusted partner by managing schedules, supporting board and leadership activities, coordinating communications, and ensuring organizational priorities and administrative functions run efficiently.

Essential Responsibilities:

• Manage the Executive Director's calendar, appointments, meetings, and travel arrangements.
• Coordinate leadership meetings, Board of Directors meetings, and committee meetings, including preparing agendas, materials, minutes, and follow-up items.
• Draft, edit, and distribute correspondence, reports, presentations, and other organizational communications.
• Serve as a primary point of contact for internal and external stakeholders, responding to inquiries and directing requests appropriately.
• Coordinate organizational calendars, events, and meeting logistics.
• Track assignments, action items, and organizational priorities to support timely follow-up and execution.
• Maintain confidential executive, board, and organizational records and files.
• Assist with preparing grant materials, reports, presentations, and other documents for leadership as requested.
• Support special projects, strategic initiatives, and cross-functional efforts on behalf of the Executive Director.
• Coordinate travel, registrations, memberships, and other administrative needs for organizational leadership.
• Provide general administrative support while maintaining professionalism, discretion, and confidentiality

Experience and Education Requirements:

• Associate's degree in Business Administration, Office Administration, Communications, or a related field required. Bachelor's degree preferred. Relevant experience may be substituted for education.
• Minimum of three years of progressively responsible executive or administrative support experience.
• Experience supporting senior leaders, executives, or boards of directors preferred.
• Experience in a nonprofit, education, or human services environment preferred.
• Ability to obtain and maintain all required Pennsylvania clearances, if applicable.