Executive Assistant to MGB International President and Executive Directors

The General Hospital Corporation; Somerville (MA); Hybrid; USD 42,000 - 61,000; Full time

Job summary

Mass General Brigham Incorporated in Somerville, MA, is seeking an experienced Executive Assistant to support the International President, Executive Director of Business Development, and Regional Leader of the Americas. The role handles complex scheduling, travel, meetings, and confidential communications to enable senior leaders to focus on partnerships and growth.

The ideal candidate has 5–7 years of admin experience supporting senior executives, strong MS Office skills, meticulous

Qualifications

• Associate degree required for consideration.
• Bachelor's degree preferred but not mandatory.
• 5–7 years of Admin Assistant experience supporting senior leaders.

Responsibilities

• Perform secretarial and administrative duties for a senior leader or board member.
• Manage schedule, arrange travel, meetings and conference calls with documents and resources.
• Prepare correspondence, meeting minutes or executive summaries.
• Maintain files, office supplies and budget records; reconcile expenses and reimbursements.
• Apply initiative and judgment; stay informed on corporate policies.
• Convey executive/board intent to staff and communicate clearly.
• Perform payroll functions for the executive team.
• Assist other executive assistants and help orient/train staff.
• Handle sensitive information with poise and professionalism.
• Complete complex tasks with minimal supervision.

Skills

MS Office

Outlook

Word

Excel

PowerPoint

Proofread

Communication

Organization

Discretion

Time management

Problem solving

Education

Associate's degree

Bachelor's degree

Job description

Site: Mass General Brigham Incorporated

Job Summary

The executive assistant will support the MGB International President, Executive Director of Business Development, and Regional Leader of the Americas. This role provides critical administrative and operational support to the President, who is responsible for advancing MGB's mission and reputation globally and will have significant international scheduling needs. The EA will also support two (2) + executive directors of business development leading a global enterprise focused on international patient services, global advisory work, and transformational partnerships. MGB International operates across multiple countries and time zones and engages with senior executives, healthcare systems, government and Ministry of Health stakeholders, international partners, and other high-profile external organizations. The increasing scale, complexity, and pace of this work require dedicated executive support to ensure that senior leaders can remain focused on business development, strategic partnerships, revenue growth, and execution of MGBI's strategic priorities.

Essential Functions:

• -Perform secretarial and administrative duties for a senior leader or board member.
• -Manage schedule, arrange appointments, travel, meetings including coordinating documents, refreshments and resources, and conference calls.
• -Prepares correspondence, meeting minutes or executive summaries.
• -Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements.
• -Work requires some analysis and use of initiative and independent judgment.
• -Remain knowledgeable of corporate policy.
• -Often called upon to interpret and communicate executive or board's intent to other employees.
• -Perform payroll functions for executive team.
• -Assists other administrative/executive assistants, and may assist with orientation and training of staff.
• -May make contacts of a sensitive, complex, and confidential nature.
• -Completes most complex tasks under minimal supervision.

Qualifications

Associate's degree required, bachelor's degree preferred.

Can this role accept experience in lieu of a degree? No

5-7 years of experience required as an Admin Assistant to senior leader(s).

Knowledge, Skills and Abilities:

• - Strong technology and MS Office skills - Advanced Outlook, Word, Excel, PowerPoint.
• - Ability to proofread and edit written documents.
• - Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate.
• - Highly proficient in all communication skills (phone, verbal and written).
• - Ability to handle sensitive information and situations with poise and professionalism.
• - Strong organizational, coordination and judgment skills.
• - Ability to prioritize effectively.
• - Ability to problem solve and troubleshoot.
• - Ability to analyze a situation and determine best course of action within established guidelines.
• - Basic math knowledge with some knowledge of bookkeeping.
• - Advanced understanding and use of medical terminology and comprehension of billing and fiscal information.
• - Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff.

Additional Job Details (if applicable)

Remote Type

Hybrid

Work Location

399 Revolution Drive

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$30.60 - $44.51/Hourly

Grade

6

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement:

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