Senior Admin Assistant

The General Hospital Corporation; Boston (MA); Hybrid; USD 29,000 - 41,000; Full time

Job summary

Mass General Brigham is seeking an experienced administrative professional to provide essential support to executive and management teams in a highly visible role. You will help keep schedules, communications, meetings, and day-to-day operations running smoothly, serving as a key contact for internal and external partners.

The position offers a hybrid work arrangement with 40 hours per week at 221 Longwood Avenue, Boston, MA, Day shift.

Qualifications

• High school diploma or equivalent.
• Associate's degree in Business Administration or related field preferred.
• 5-7 years of administrative experience required, preferably in a healthcare setting.
• 1-2 years of experience supporting senior-level staff preferred.
• Experience may not be substituted for the required education.

Responsibilities

• Manage executive schedules, including appointments, meetings, and travel arrangements.
• Coordinate meetings from start to finish, including scheduling, agendas, room reservations, meeting minutes, and follow-up on action items.
• Serve as a key point of contact between executives and internal and external stakeholders.
• Prepare and polish professional materials, including reports, presentations, memos, announcements, and other communications.
• Manage correspondence, including emails, letters, and phone calls.
• Keep information organized and accessible by maintaining electronic and physical files.
• Support smooth office operations by managing supplies, coordinating equipment maintenance, and partnering with IT on technology needs.
• Contribute to special projects and events, helping coordinate plans, track timelines, and keep deliverables on schedule.
• Provide guidance to junior administrative staff, as needed.

Skills

Microsoft Office Suite (Word, Excel, P

Education

Associate's degree in Business Administration or related field

High school diploma or equivalent

Job description

Site: The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

What You'll Do

In this highly visible administrative role, you'll provide essential support to executive and management teams, helping keep schedules, communications, meetings, and day-to-day operations running smoothly. You'll serve as a key point of contact for internal and external partners while helping leaders stay organized, informed, and focused.

You'll have the opportunity to:

• Manage executive schedules, including appointments, meetings, and travel arrangements.
• Coordinate meetings from start to finish, including scheduling, agendas, room reservations, catering, meeting minutes, and follow-up on action items.
• Serve as a key point of contact between executives and internal and external stakeholders.
• Prepare and polish professional materials, including reports, presentations, memos, announcements, and other communications.
• Manage correspondence, including emails, letters, and phone calls.
• Keep information organized and accessible by maintaining electronic and physical files.
• Support smooth office operations by managing supplies, coordinating equipment maintenance, and partnering with IT on technology needs.
• Contribute to special projects and events, helping coordinate plans, track timelines, and keep deliverables on schedule.
• Provide guidance to junior administrative staff, as needed.

Qualifications

What You'll Bring

You're an experienced administrative professional who is organized, detail-oriented, and comfortable supporting senior-level leaders in a fast-paced environment. You communicate effectively, manage competing priorities with confidence, and bring a professional, solutions-focused approach to your work.

Education & Experience

• High school diploma or equivalent required
• Associate's degree in Business Administration or a related field preferred
• 5-7 years of administrative experience required, preferably in a healthcare setting
• 1-2 years of experience supporting senior-level staff preferred
• Experience may not be substituted for the required education

Skills You'll Use

• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Ability to work independently with minimal supervision
• Strong attention to detail and problem-solving skills
• Familiarity with hospital administration processes and healthcare regulations
• Professional and confident communication with colleagues and stakeholders at all levels

Additional Job Details (if applicable)

Why Join Mass General Brigham?

• Join a world-renowned healthcare system recognized for excellence in patient care and innovation.
• Grow your career through professional development and advancement opportunities.
• Enjoy comprehensive benefits including competitive pay, health coverage, retirement plans, and paid time off.

Remote Type

Hybrid

Work Location

221 Longwood Avenue

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$20.84 - $29.79/Hourly

Grade

4

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement:

2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job ap