Executive Assistant to MGB International President and Executive Directors

Mass General Brigham (Enterprise Services); Somerville (MA); Hybrid; USD 42,000 - 61,000; Full time

Job summary

Mass General Brigham Incorporated is seeking an Executive Assistant to support the MGB International President, Executive Director of Business Development, and Regional Leader of the Americas. The role delivers critical administrative and operational support to senior leaders with significant international scheduling needs.

The EA will support two executive directors of business development leading a global enterprise focused on international patient services, advisory work, and transformational

Qualifications

• Associate degree required; bachelor's degree preferred.
• 5-7 years of experience as an Admin Assistant to senior leader(s).
• Experience with executive support and confidentiality.

Responsibilities

• Provide secretarial and administrative support to a senior leader.
• Manage schedules, travel, meetings, and related documents.
• Prepare correspondence and executive summaries.
• Maintain files, budget records, and process reimbursements.
• Exercise independent judgment and know corporate policy.
• Remain knowledgeable of corporate policy.
• Interpret and communicate executive or board intent to others.
• Perform payroll functions for executive team.
• Assist other administrative staff and training of staff.
• Handle sensitive information with poise and professionalism.

Skills

MS Office Suite

Outlook

Word

Excel

PowerPoint

Proofreading

Communication

Organization

Payroll basics

Education

Associate's degree

Bachelor's degree

Tools

Payroll software

Job description

Site

Mass General Brigham Incorporated

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

The executive assistant will support the MGB International President, Executive Director of Business Development, and Regional Leader of the Americas. This role provides critical administrative and operational support to the President, who is responsible for advancing MGB's mission and reputation globally and will have significant international scheduling needs.

The EA will also support two (2) + executive directors of business development leading a global enterprise focused on international patient services, global advisory work, and transformational partnerships. MGB International operates across multiple countries and time zones and engages with senior executives, healthcare systems, government and Ministry of Health stakeholders, international partners, and other high-profile external organizations. The increasing scale, complexity, and pace of this work require dedicated executive support to ensure that senior leaders can remain focused on business development, strategic partnerships, revenue growth, and execution of MGBI's strategic priorities.

Does this position require Patient Care? No

Essential Functions

• -Perform secretarial and administrative duties for a senior leader or board member.
• -Manage schedule, arrange appointments, travel, meetings including coordinating documents, refreshments and resources, and conference calls.
• -Prepares correspondence, meeting minutes or executive summaries.
• -Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements.
• -Work requires some analysis and use of initiative and independent judgment.
• -Remain knowledgeable of corporate policy.
• -Often called upon to interpret and communicate executive or board's intent to other employees.
• -Perform payroll functions for executive team.
• -Assists other administrative/executive assistants, and may assist with orientation and training of staff.
• -May make contacts of a sensitive, complex, and confidential nature.
• -Completes most complex tasks under minimal supervision.

Qualifications

Associate's degree required, bachelor's degree preferred.

Can this role accept experience in lieu of a degree? No

5-7 years of experience required as an Admin Assistant to senior leader(s).

Knowledge, Skills and Abilities

• - Strong technology and MS Office skills - Advanced Outlook, Word, Excel, PowerPoint.
• - Ability to proofread and edit written documents.
• - Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate.
• - Highly proficient in all communication skills (phone, verbal and written).
• - Ability to handle sensitive information and situations with poise and professionalism.
• - Strong organizational, coordination and judgment skills.
• - Ability to prioritize effectively.
• - Ability to problem solve and troubleshoot.
• - Ability to analyze a situation and determine best course of action within established guidelines.
• - Basic math knowledge with some knowledge of bookkeeping.
• - Advanced understanding and use of medical terminology and comprehension of billing and fiscal information.
• - Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff.

Additional Job Details (if applicable)

Remote Type

Hybrid

Work Location

399 Revolution Drive

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$30.60 - $44.51/Hourly

Grade

6

Compensation and Benefits

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement

0100 Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.