Executive Assistant to Medical Leadership

MedStar Health

Washington (District of Columbia)

On-site

USD 60,000 - 102,000

Full time

14 days+

Application generator

Turn this role into an interview — a resume and cover letter built around what this employer wants.

Get past ATS filters

Job summary

MedStar Health is seeking an Executive Assistant I GPG to support the Physician Executive Director, MedStar Health Urology, and the Chair, Department of Urology at MedStar Georgetown University Hospital.

The role requires organizing daily administrative operations, coordinating calendars and travel, and managing budgets and personnel activities in a fast-paced healthcare setting. A proactive problem-solver with discretion is essential.

Qualifications

Associate degree required; bachelor’s degree preferred.
3 years of progressively responsible office experience is required.
Supervisory experience or previous experience at a comparable administrative level is preferred.
Excellent verbal and written communication, organizational, and interpersonal skills.
Strong attention to detail and the ability to manage competing priorities.
Sound judgment, professionalism, discretion, and a commitment to confidentiality.
Extensive knowledge of computer software and hardware, including word processing, database, desktop-publishing, statistical, presentation, and communication applications.
Ability to develop effective working relationships with leaders, physicians, colleagues, patients, and external partners.
Commitment to delivering an exceptional experience in every interaction.

Responsibilities

Provide comprehensive administrative support to department leadership, including managing calendars, coordinating appointments and travel, screening calls, conducting research, preparing reimbursements, and supporting routine activities and special projects.
Prepare, proofread, and distribute correspondence, reports, presentations, spreadsheets, policies, newsletters, agendas, meeting materials, and minutes while maintaining accurate and accessible departmental files and databases.
Serve as a key liaison among department leadership, physicians, Medical Center personnel, outside organizations, and other departments to exchange information, coordinate services, and complete administrative priorities.
Support departmental operations by compiling statistical data, monitoring operating and capital budgets, tracking reimbursements, coordinating purchase orders and inventory, and helping manage technology and equipment needs.
Assist with personnel-related activities, including interviewing, hiring, scheduling, onboarding, training, staff coverage, performance support, and continuing education, as delegated by department leadership.
Coordinate physician licensing and hospital privilege renewals and, when applicable, register and schedule patients, verify referral information, and ensure appointment details are entered accurately.