Executive Assistant to Physicians | Calendar & Admin Pro

UPMC; Pittsburgh (Allegheny County); Hybrid; USD 55,000 - 75,000; Full time

Job summary

UPMC Department of Gastroenterology, Hepatology, and Nutrition in Pittsburgh, PA is hiring an Executive Assistant I for a full-time role. The position focuses on calendar management for multiple physicians, transcribing letters, and licensure/CV upkeep.

After training, a hybrid work environment is available. Responsibilities include answering phones, maintaining confidential files, preparing reports, and coordinating travel for executive leadership.

Qualifications

• High school diploma or equivalent required.
• 8 years experience in an increasingly responsible administrative support role.
• 5+ years experience with support at the executive level.
• Proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook.
• Excellent calendar management skills, including the coordination of complex executive meetings.
• Experience assisting management with the creation of PowerPoint presentations.
• Experience scheduling travel arrangements for management.

Responsibilities

• Answers phones and directs all incoming calls to appropriate party promptly and efficiently.
• Maintains accurate filing systems with confidentiality, organization, and timely retrieval of documents.
• Prioritizes and manages multiple projects, following through in a timely manner.
• Compiles information for reports and distributes to appropriate individuals within deadlines.
• Interacts with staff at all levels in a fast paced environment with confidentiality and professionalism.
• Processes mail and maintains confidentiality of mail addressed to the president.
• Records and distributes minutes and other relevant information to participants promptly.
• Uses sound judgment to respond to questions and requests per UPMC policies and procedures.
• Arranges travel schedule and reservations for executive management as needed.
• Responsible for calendar management coordinating complex executive meetings.

Skills

Calendar management

Executive support

Communication

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

PowerPoint

Excel

Outlook

Job description

UPMC Department of Gastroenterology, Hepatology, and Nutrition in Pittsburgh, PA is hiring an Executive Assistant I for a full-time role. The position focuses on calendar management for multiple physicians, transcribing letters, and licensure/CV upkeep.

After training, a hybrid work environment is available. Responsibilities include answering phones, maintaining confidential files, preparing reports, and coordinating travel for executive leadership.