Executive Assistant to Managing Director | Flexible Schedule

A Second Chance; Philadelphia (Philadelphia County); On-site; USD 54,000 - 66,000; Full time

Job summary

A Second Chance, Inc. is seeking an Executive Assistant to the Managing Director for the Philadelphia Regional Office.

The role provides comprehensive administrative, operational, and project support to ensure efficient executive functions and organizational compliance. The successful candidate will manage calendars, travel, and communications, coordinate meetings, prepare reports and presentations, and collaborate with internal teams and external partners to advance organizational priorities

Qualifications

• Required: High School Diploma or GED.
• Preferred: Bachelor’s degree in business administration, Public Administration, Healthcare Administration, Organizational Leadership, or a related field
• Associate’s degree with equivalent executive-level administrative experience may be considered
• Demonstrated ability to manage executive calendars, coordinate meetings, and maintain confidentiality
• Experience supporting senior/executive leadership in a professional setting

Responsibilities

• Serve as the primary administrative support to the Managing Director by managing the executive calendar, appointments, travel, daily priorities, and competing requests to maximize efficiency.
• Screen incoming calls, mail, and visitors; respond independently or redirect inquiries while maintaining confidentiality.
• Prepare, edit, and distribute correspondence, reports, presentations, agendas, and other executive documents.
• Create visual presentations, executive dashboards, reports, and supporting documentation for meetings and leadership initiatives.
• Coordinate executive meetings, leadership meetings, interviews, trainings, conferences, luncheons, and cross-functional workgroups.
• Prepare meeting agendas, record minutes, monitor action items, and ensure timely follow-up.
• Organize and maintain electronic and physical filing systems, and SOPs.
• Coordinate office purchasing, supplies, equipment, vendor requests, invoice processing, procurement documentation, and budget tracking.
• Monitor strategic initiatives and project deadlines; support performance reporting and dashboards.
• Support audits, licensing reviews, accreditation activities, regulatory visits, and compliance actions.

Skills

Excellent verbal, written, Interp., &客

Strong organizational skills

Calendar management

Meeting coordination

Data reporting & dashboards

Communication with stakeholders

Education

High School Diploma or GED

Bachelor’s degree in business administration/related field

Associate’s degree with executive experience

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Word

Publisher

Teams

Job description

A Second Chance, Inc. is seeking an Executive Assistant to the Managing Director for the Philadelphia Regional Office.

The role provides comprehensive administrative, operational, and project support to ensure efficient executive functions and organizational compliance. The successful candidate will manage calendars, travel, and communications, coordinate meetings, prepare reports and presentations, and collaborate with internal teams and external partners to advance organizational priorities