Executive Assistant to Managing Director

AllianceBernstein L.P.; San Diego (CA); On-site; USD 75,000 - 80,000; Full time

Job summary

AllianceBernstein L.P. in San Diego, CA seeks a Senior Administrative Assistant to partner with the Managing Director and Financial Advisors, delivering exceptional client service across a broad range of needs.

You will manage calendars, coordinate meetings and travel, handle confidential duties, assist in recruiting and onboarding, and support the marketing team as needed. The role requires 3+ years of admin experience, strong communication, and proficiency in Microsoft Office and Salesforce,

Qualifications

• 3+ years of administrative or executive support experience in a corporate or professional setting.
• Ability to independently prioritize and execute multiple tasks in a fast-paced environment.
• Outstanding verbal and written communication skills.

Responsibilities

• Effectively manage the Managing Director's calendar, scheduling meetings, appointments, and travel.
• Exercise discretion with confidential duties.
• Support recruiting and onboarding of advisor staff, and respond to inquiries.
• Coordinate complex high-level meetings and conference calls.
• Handle high volumes of calls from clients and internal contacts.
• Prepare correspondence, maintain databases, reconcile expenses, and generate reports.
• Assist in office maintenance and facilities coordination.
• Work with clients on service delivery and client servicing.
• Prepare presentations and reports for management, clients, and prospects.
• Assist with ad-hoc reports and special projects needing detail and follow-up.
• Provide support to the marketing team as needed.
• Train new team members and contribute to a collaborative team effort.

Skills

Administrative support

Calendar management

Communication

Tools

Microsoft Office

Salesforce

Job description

AllianceBernstein L.P. in San Diego, CA seeks a Senior Administrative Assistant to partner with the Managing Director and Financial Advisors, delivering exceptional client service across a broad range of needs.

You will manage calendars, coordinate meetings and travel, handle confidential duties, assist in recruiting and onboarding, and support the marketing team as needed. The role requires 3+ years of admin experience, strong communication, and proficiency in Microsoft Office and Salesforce,