Executive Assistant to Legal & HR Leaders (Discreet)

Detroit Institute of Arts; El Segundo (CA); Sur place; USD 70 000 - 110 000; Plein temps

Résumé du poste

The Detroit Institute of Arts in California seeks an Executive Assistant to provide comprehensive administrative support to senior Legal and Human Resources leaders, including the Chief Human Resources Officer and General Counsel. You will manage complex calendars, coordinate travel, and handle confidential information with discretion.

The role includes administering outside counsel invoices, supporting litigation efforts, preparing briefing materials, and coordinating meetings across multiple

Qualifications

• Minimum 3+ years supporting multiple executives in fast-paced environments.
• Strong prioritization skills and ability to meet deadlines.
• Tech-savvy with Microsoft Office and Google Suite.
• Problem solving with sound decision-making.
• Ability to learn new processes quickly.
• Excellent written and verbal communication.
• Professionalism, integrity and confidentiality.
• Ability to build relationships at all levels across the organization.
• Proactive approach to problem-solving.

Responsabilités

• Support senior Legal and HR leaders with administrative tasks.
• Administer invoices from outside counsel and track spend.
• Handle intake of calls and correspondence to HR and legal teams.
• Submit expense reports and process invoices.
• Manage executive files and confidential information.
• Organize meetings and events and prepare presentations.
• Provide discovery support to counsel.
• Prepare initial draft documents and collect information.
• Manage complex calendars across locations and time zones.
• Prepare executives for meetings with pre-meeting briefings and notes.
• Support projects by researching, gathering data and preparing reports.
• Coordinate executive travel arrangements.
• Other duties as assigned.

Connaissances

Executive support

Calendar management

Discretion

Microsoft Office

Google Workspace

Communication

Formation

Bachelor's degree

Outils

Invoicing systems

Description du poste

The Detroit Institute of Arts in California seeks an Executive Assistant to provide comprehensive administrative support to senior Legal and Human Resources leaders, including the Chief Human Resources Officer and General Counsel. You will manage complex calendars, coordinate travel, and handle confidential information with discretion.

The role includes administering outside counsel invoices, supporting litigation efforts, preparing briefing materials, and coordinating meetings across multiple