Executive Assistant to Leadership | Calendar, Travel & Admin Ops

Penske; Reading (Berks County); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Penske Truck Leasing is seeking an organized administrative support professional to assist executive leadership in a high-volume environment. You will manage calendars, coordinate travel, prepare reports, and support various department processes.

Ideal candidates have 4–7 years of experience, strong communication skills, and proficiency with standard business software. The role requires discretion, accuracy, and occasional travel.

Qualifications

• 4–7 years of administrative support experience working for leadership.
• Minimum high school diploma; college degree preferred.
• Excellent written and verbal communication with a professional demeanor.
• Proficient in common business software; experience with AS400 a plus.

Responsibilities

• Compile and monitor daily schedules; coordinate travel for direct reports and team members.
• Create and format ad hoc and routine reports, presentations, and spreadsheets.
• Coordinate department administrative processes: meetings, calls, mail, attendance, and follow-ups.
• Direct visitors and arrange lodging and travel options as needed.
• Resolve customer service issues and forward to appropriate parties for resolution.

Skills

Administrative support

Calendar management

Professional communication

Discretion and confidentiality

Education

High school diploma

College degree preferred

Tools

AS400

Word

Excel

PowerPoint

Visio

Access

Job description

Penske Truck Leasing is seeking an organized administrative support professional to assist executive leadership in a high-volume environment. You will manage calendars, coordinate travel, prepare reports, and support various department processes.

Ideal candidates have 4–7 years of experience, strong communication skills, and proficiency with standard business software. The role requires discretion, accuracy, and occasional travel.