Executive Assistant - Elmington Residential

Elmington; Nashville (TN); On-site; USD 55,000 - 85,000; Full time

Job summary

Elmington Residential in Nashville, TN is seeking an Executive Assistant to support our executive leadership team.

You will manage calendars, coordinate travel, prepare correspondence and presentations, and act as liaison across internal teams and external partners.

The role requires discretion, exceptional communication, and a proactive, detail-oriented approach to helping the company run smoothly. The position offers growth opportunities within a fast-paced real estate environment.

Qualifications

• 3–5 years of experience in an Executive Assistant or similar role.
• Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and calendar management tools.
• Ability to handle sensitive information with confidentiality and professionalism.
• Detail-oriented with a proactive approach to problem-solving.
• Ability to work independently and as part of a team in a fast-paced environment.
• Experience in real estate or property management industries is a plus.

Responsibilities

• Provide comprehensive administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
• Serve as a liaison between executives, internal teams, and external partners to facilitate effective communication.
• Manage confidential information with the utmost discretion and professionalism.
• Coordinate and organize company events, meetings, and special projects as needed.
• Assist with expense reporting and budget tracking for executive-related activities.
• Anticipate the needs of executives and proactively address potential issues or scheduling conflicts.
• Perform other administrative duties as assigned to support the executive team and company operations.

Skills

Calendar management

Travel coordination

Communication

Document prep

Discretion

Prioritization

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Job description

Elmington Residential is a leading real estate investment and management company dedicated to providing exceptional living experiences through innovative property management and development. We are committed to fostering a collaborative and dynamic work environment where our team members can thrive and grow.

Position Summary

Elmington Residential is seeking a highly organized and proactive Executive Assistant to support our executive leadership team in Nashville, TN. The ideal candidate will be a detail-oriented professional with excellent communication skills and the ability to manage multiple priorities efficiently. This role requires discretion, professionalism, and a strong commitment to supporting the success of our executives and the company.

Key Responsibilities

• Provide comprehensive administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
• Serve as a liaison between executives, internal teams, and external partners to facilitate effective communication.
• Manage confidential information with the utmost discretion and professionalism.
• Coordinate and organize company events, meetings, and special projects as needed.
• Assist with expense reporting and budget tracking for executive-related activities.
• Anticipate the needs of executives and proactively address potential issues or scheduling conflicts.
• Perform other administrative duties as assigned to support the executive team and company operations.

Qualifications

• Minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative role.
• Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with calendar management tools.
• Ability to handle sensitive information with confidentiality and professionalism.
• Detail-oriented with a proactive approach to problem-solving.
• Ability to work independently and as part of a team in a fast-paced environment.
• Experience in real estate or property management industries is a plus.