Executive Assistant to Leadership — Strategy & Ops (Austin)

Zinda Law Group, PLLC; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Paid time off

12 paid holidays

Medical, vision, and dental insurance

Simple IRA with company match

Ongoing training

Job summary

Zinda Law Group, a prestigious personal injury law firm in Austin, TX, seeks an experienced Executive Assistant to support the Leadership Team. This full-time role requires discretion, superb organizational skills, and the ability to manage complex calendars and confidential information.

You will coordinate executives' schedules, prepare materials, maintain scalable people systems, and partner with departments to keep operations running smoothly.

Qualifications

• Bachelor's degree required.
• 3+ years of experience working as an Executive Assistant, ideally supporting a C-level executive.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines seamlessly.
• Strong interpersonal and relationship-building skills.
• Expert-level written and verbal communication skills.
• Demonstrated proactive problem-solving and strong decision-making ability.
• Highly resourceful team player with the ability to work independently.
• Proven ability to handle confidential information with discretion and professionalism.
• Ability to perform in a fast-paced, high-accountability environment.
• Highly proficient in Microsoft 365, AI-enabled productivity tools, and project management platforms.

Responsibilities

• Executive Support: manage a highly active calendar, schedule meetings, prepare agendas, and compile reports and materials.
• Draft and prepare correspondence, presentations, and documents, including confidential information.
• Coordinate schedules to protect the Executive's time and priorities.
• Act as a gatekeeper and facilitate access to time and resources.
• Attend meetings, take minutes, and distribute notes and action items.
• Track and follow up on action items using internal systems (e.g., Notion).
• Serve as primary contact between Executive and internal departments, ensuring clear communication.
• Keep Executive informed of deadlines and upcoming commitments; anticipate needs.
• Support special projects led by the Executive with firm-wide impact.
• Prioritize competing demands and handle matters with sound judgment.
• Manage executive and personal calendars, coordinating professional and personal commitments.
• Provide executive and personal support, including errands and day-to-day logistics.

Skills

Executive support

Calendar management

Communication

Problem solving

Discretion

Notion

MS 365

AI productivity tools

Education

Bachelor's degree

Tools

Microsoft 365

Notion

Project management platforms

Job description

Zinda Law Group, a prestigious personal injury law firm in Austin, TX, seeks an experienced Executive Assistant to support the Leadership Team. This full-time role requires discretion, superb organizational skills, and the ability to manage complex calendars and confidential information.

You will coordinate executives' schedules, prepare materials, maintain scalable people systems, and partner with departments to keep operations running smoothly.