Executive Assistant to Leadership: Strategic Admin Partner

adventhealth; Riverview (FL); On-site; USD 45,196 - 84,071; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Life Insurance

Disability Insurance

Paid Time Off from Day One

403-B Retirement Plan

Parental Leave

Career Development

Whole Person Well-being Resources

Mental Health Resources and Support

Pet Benefits

Job summary

AdventHealth Riverview, FL seeks an experienced executive clerical support professional to coordinate calendars, manage communications, handle invoicing and budgeting support, and prepare reports.

The role requires strong MS Office, attention to detail, ability to multitask in a fast-paced hospital environment, and collaboration with senior leaders. High school diploma required; associate or bachelor's preferred; 5+ years experience preferred.

Qualifications

• High School grad or equivalent required.
• 5+ years of secretarial/administrative experience preferred.
• Prior executive/C-Suite support for an executive preferred.

Responsibilities

• Coordinates and maintains the Executive calendar for meetings and appointments.
• Manages all communications for the Executive and department, including written correspondence and telephone contacts.
• Fields departmental phone calls, provides troubleshooting, routes callers appropriately, screens department mail, reduces paper flow, and manages follow-up correspondence.
• Maintains the department invoice process, including receiving, validating, filing, and processing invoices for payment, and prepares monthly expense reports.
• Maintains department supplies and orders supplies.
• Assists the Executive and department with developing PowerPoint presentations and making minor changes to graphic files, and develops and maintains Excel files for departmental reporting.
• Attends departmental meetings, takes minutes, transcribes, and prepares documentation as needed.
• Manages the department’s electronic filing system.
• Assists with managing project assignments for the department as needed.
• Assists with developing the annual operating budgets and supports the strategic planning process.
• Represents the department on cross-functional teams and task forces within the hospital and at community events.
• Performs other duties as assigned.

Skills

PowerPoint

Excel

Word

Interpersonal skills

Organizational skills

Attention to detail

Multitasking

Communication skills

Data privacy

Education

High School diploma or equivalent

Associate degree

Bachelor's degree

Tools

Visio

MS Office Suite

Job description

AdventHealth Riverview, FL seeks an experienced executive clerical support professional to coordinate calendars, manage communications, handle invoicing and budgeting support, and prepare reports.

The role requires strong MS Office, attention to detail, ability to multitask in a fast-paced hospital environment, and collaboration with senior leaders. High school diploma required; associate or bachelor's preferred; 5+ years experience preferred.