Executive Assistant to Leadership | Strategic Admin

Sysco; Indianapolis (IN); On-site; USD 42,000 - 66,000; Full time

Job summary

Sysco Business Services in Indianapolis is seeking an experienced administrative professional to provide support to assigned leaders across departments. You will draft, edit and proofread communications, manage calendars, organize travel, and handle confidential information with discretion.

Responsibilities include coordinating office services, taking minutes, processing invoices, maintaining filing systems, and supporting special projects.

Qualifications

• 4+ years of professional administrative support experience in a professional office environment.

Responsibilities

• Creates, edits and proofreads communications, documents, spreadsheets, and presentation slides from rough drafts, notes, or a variety of letters, memos, documents, reports, or technical forms (includes handling of confidential information).
• Establishes and maintains positive working relationships with contacts both within SBS and Corporate, and at Sysco operating companies, suppliers, and customers.
• Assists supported leader in staff capacity by coordinating office services such as personnel, budget preparation and control, housekeeping, records control, and special management studies.
• Schedules conferences, appointments, meetings and travel arrangements for senior staff.
• Records minutes of meetings or other sessions and composes summaries to ensure that proper and accurate records of discussions and information are available.
• Reads and screens correspondence, daily.
• Identifies critical issues within identified parameters and prioritizes correspondence.
• Uses MS Outlook to create and maintain calendars, schedule and organize activities such as meetings and department activities.
• Utilize MS Visio to create and maintain org charts, process flows, etc.
• Assists team with copying, filing, communications, internet research requests, etc.
• Processes invoices and expense reports for payment.
• Generates and maintains tracking and/or filing systems as required ensuring information is always organized, up-to-date and available when requested.
• Anticipates needs and completes special projects as assigned.
• Performs other support duties as assigned.

Skills

Interpersonal skills

Written communication

Verbal communication

Attention to detail

Time management

Discretion/confidentiality

Multitasking

Education

High School diploma or equivalent

Associates degree or equivalent

Tools

MS Outlook

MS Visio

Word

Excel

PowerPoint

Outlook

Job description

Sysco Business Services in Indianapolis is seeking an experienced administrative professional to provide support to assigned leaders across departments. You will draft, edit and proofread communications, manage calendars, organize travel, and handle confidential information with discretion.

Responsibilities include coordinating office services, taking minutes, processing invoices, maintaining filing systems, and supporting special projects.