Medical Coordinator - Behavioral Health & Post Acute Care

Workable; Morgan Hill (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Health savings account

Paid time off

Professional development assistance

Referral program

Tuition reimbursement

Vision insurance

Job summary

Solomon Medical Inc. is a growing post-acute care provider serving SNFs across Central and Northern California. We seek a Medical Coordinator to support our Behavioral Health team of physicians, NPs, and PAs, driving provider efficiency and compliant patient care.

You will manage patient intakes, scheduling, EMR data entry, and billing liaising, while maintaining HIPAA standards in a fast-paced, physician-led organization. Onsite opportunities in Morgan Hill and Gilroy, CA.

Qualifications

• Bachelor’s degree in healthcare administration, nursing, or a related field preferred.
• Previous SNF experience or experience in a medical/healthcare setting strongly preferred.
• Familiarity with EMR systems and medical insurance processes.
• Basic understanding of patient care, medical terminology, and HIPAA requirements.

Responsibilities

• Obtain daily nursing reports regarding acute patients and prescription refill needs.
• Manage and schedule provider visits for physicians and APPs in accordance with Medicare requirements and Solomon Medical guidelines.
• Enter new patient demographics and insurance information into the EMR.
• Initiate administrative tasks including onboarding providers and creating monthly schedules.
• Serve as a liaison between Solomon Medical’s billing company and facilities for insurance-related inquiries.
• Liaise between facility admins, nursing staff, and Solomon Medical clinicians to ensure smooth operations.
• Obtain reports including DME, insurance verification, prior authorizations, labs, and radiology for provider review.
• For new admissions, obtain discharge summaries and create new patient encounters within the EMR.
• Transcribe key discharge summary information (hospital course, updated meds, allergies, PMH, PSH, social history).
• Maintain professionalism, HIPAA adherence, and proper patient information handling.

Skills

Organizational skills

Problem solving

Detail orientation

Reliability

Communication

Interpersonal skills

Adaptability

Education

Bachelor's degree in healthcare administration / nursing / related field

Tools

EMR systems

Job description

Exciting Opportunity: Seeking a Dynamic Medical Coordinator to Join a Fast-Growing, Well-Respected Post-Acute Care Team!

Note: This is an administrative role supporting Behavioral Health providers.

Are you looking to gain valuable experience in the rapidly growing field of post-acute medicine while working in a fast-paced healthcare environment?

Solomon Medical Inc. is a leading post-acute care practice dedicated to elevating care standards in Skilled Nursing Facilities (SNFs) across Central and Northern California.

We are seeking a Medical Coordinator to play a key role in supporting our highly regarded Behavioral Health team of physicians, nurse practitioners, and physician assistants. This is an opportunity to join a forward thinking, physician-led organization making a meaningful impact in post-acute and long-term care (PALTC).

We are looking for a high-performing professional who brings initiative, accountability, and a strong sense of team responsibility. The right candidate is a natural self-starter who takes ownership of their work, communicates clearly, solves problems proactively, and understands how their contributions directly support provider efficiency, regulatory compliance, and patient care.

This is a growing practice with strong potential for career advancement. If you are organized, detail-oriented, eager to grow in the evolving world of post-acute medicine, and thrive in a fast-paced setting, we would love to hear from you.

Essential Duties and Responsibilities

• Obtain daily nursing reports regarding acute patients and prescription refill needs.
• Manage and schedule provider visits for physicians and advanced practice providers on a daily basis, including scheduling visits in accordance with Medicare requirements and Solomon Medical guidelines.
• Enter new patient demographic and insurance information into the EMR.
• Initiate administrative tasks including implementing new facilities, onboarding providers, and creating monthly schedules.
• Serve as a liaison between Solomon Medical’s billing company and facilities for insurance-related inquiries.
• Serve as a liaison between facility administrators, nursing staff, and Solomon Medical clinicians to help ensure smooth operations.
• Obtain reports including DME, insurance verification, prior authorizations, labs, and radiology for provider review and signature.
• For new admissions, obtain discharge summaries and create new patient encounters within the EMR.
• Transcribe key discharge summary information, including hospital course, updated medications, allergies, past medical history, past surgical history, and social history.
• Maintain professionalism, business etiquette, and adherence to HIPAA standards as they relate to patient information.

• Organization: Exceptional organizational skills to manage multiple tasks, appointments, and priorities in a fast-paced environment.
• Problem Solving: Strong problem-solving skills to identify issues and implement effective solutions that support operational efficiency.
• Detail Orientation: Meticulous attention to detail to maintain accurate records and follow established protocols.
• Reliability: Dependable and consistent in meeting deadlines and fulfilling responsibilities.
• Communication: Excellent verbal and written communication skills to convey information clearly to care facility partners and internal stakeholders.
• Interpersonal Skills: Strong interpersonal skills with the ability to build rapport and foster collaborative working relationships.
• Adaptability: Ability to adapt to changing priorities and organizational needs while maintaining professionalism and performance.

Education and Experience

• Bachelor’s degree in healthcare administration, nursing, or a related field preferred.
• Previous SNF experience or experience in a medical or healthcare setting strongly preferred.
• Familiarity with electronic medical record systems and medical insurance processes.
• Basic understanding of patient care, medical terminology, and HIPAA requirements.

About Solomon Medical

Solomon Medical Inc. is a fast-growing post-acute care company providing physician and APP services to SNFs across Central and Northern California. We are a physician-led organization with an unwavering commitment to excellent patient care. The team is led by the well-respected physician Dr. Matthew Joel Awerbuck and supported by a strong group of specialists and advanced practice providers.

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Work Location: onsite

Morgan Hill

GIlroy