Executive Assistant to Leadership - Health Org

AdventHealth; Orange City (FL); On-site; USD 45,000 - 84,000; Full time

Benefits offered by this job

Benefits from Day One

Paid Time Off from Day One

403-B Retirement Plan

4 Weeks 100% Paid Parental Leave

Career Development

Whole Person Well-being Resources

Mental Health Resources and Support

Pet Benefits

Job summary

AdventHealth in Orange City, FL is seeking an experienced executive administrative professional for a full-time role. You will coordinate calendars, manage communications for the Executive and department, and support budgeting and reporting to help keep operations running smoothly.

Proficiencies include PowerPoint, Excel, Word, and strong organizational and communication skills. A high school diploma is required, with associates or bachelor’s preferred.

Qualifications

• Proficient with PowerPoint, Excel and Word.
• Demonstrates interpersonal skills with all management levels.
• Strong organizational skills and attention to detail; ability to multitask.
• Ability to handle confidential data.
• Able to work independently or in a team.
• Strong math skills and spreadsheet proficiency.
• Excellent verbal and written communication.
• Visio is a plus; proficiency with Microsoft applications preferred.

Responsibilities

• Coordinates and maintains the Executive calendar for meetings and appointments.
• Manages all communications for the Executive and department.
• Handles department phone calls, routes callers, screens mail, and manages follow-up correspondence.
• Maintains department invoices and prepares monthly expense reports.
• Orders supplies and maintains department inventory.
• Assists with PowerPoint and Excel reporting and minor graphic edits.
• Attends meetings, takes minutes, and documents accordingly.
• Maintains electronic filing system and supports project assignments.
• Contributes to annual operating budgets and strategic planning.
• Represents department on cross-functional teams and community events.

Skills

PowerPoint

Excel

Word

Interpersonal skills

Organizational skills

Data confidentiality

Independent work

Verbal and written communication

Visio

MS Office Suite

Great math skills

Education

High School Diploma

Associate degree

Bachelor's degree

Tools

MS Office

Job description

AdventHealth in Orange City, FL is seeking an experienced executive administrative professional for a full-time role. You will coordinate calendars, manage communications for the Executive and department, and support budgeting and reporting to help keep operations running smoothly.

Proficiencies include PowerPoint, Excel, Word, and strong organizational and communication skills. A high school diploma is required, with associates or bachelor’s preferred.