Executive Assistant

AdventHealth; Orange City (FL); On-site; USD 45,000 - 84,000; Full time

Benefits offered by this job

Benefits from Day One

Paid Time Off from Day One

403-B Retirement Plan

4 Weeks 100% Paid Parental Leave

Career Development

Whole Person Well-being Resources

Mental Health Resources and Support

Pet Benefits

Job summary

AdventHealth in Orange City, FL is seeking an experienced executive administrative professional for a full-time role. You will coordinate calendars, manage communications for the Executive and department, and support budgeting and reporting to help keep operations running smoothly.

Proficiencies include PowerPoint, Excel, Word, and strong organizational and communication skills. A high school diploma is required, with associates or bachelor’s preferred.

Qualifications

• Proficient with PowerPoint, Excel and Word.
• Demonstrates interpersonal skills with all management levels.
• Strong organizational skills and attention to detail; ability to multitask.
• Ability to handle confidential data.
• Able to work independently or in a team.
• Strong math skills and spreadsheet proficiency.
• Excellent verbal and written communication.
• Visio is a plus; proficiency with Microsoft applications preferred.

Responsibilities

• Coordinates and maintains the Executive calendar for meetings and appointments.
• Manages all communications for the Executive and department.
• Handles department phone calls, routes callers, screens mail, and manages follow-up correspondence.
• Maintains department invoices and prepares monthly expense reports.
• Orders supplies and maintains department inventory.
• Assists with PowerPoint and Excel reporting and minor graphic edits.
• Attends meetings, takes minutes, and documents accordingly.
• Maintains electronic filing system and supports project assignments.
• Contributes to annual operating budgets and strategic planning.
• Represents department on cross-functional teams and community events.

Skills

PowerPoint

Excel

Word

Interpersonal skills

Organizational skills

Data confidentiality

Independent work

Verbal and written communication

Visio

MS Office Suite

Great math skills

Education

High School Diploma

Associate degree

Bachelor's degree

Tools

MS Office

Job description

Our Promise To You

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that

Our Promise To You

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule

Full time

Shift

Day (United States of America)

Address

765 Image Way

City

Orange City

State

Florida

Postal Code

32763

Job Description

• Coordinates and maintains the Executive calendar for meetings and appointments.
• Manages all communications for the Executive and the department, including written correspondence and telephone contacts.
• Fields departmental phone calls, provides troubleshooting, routes callers appropriately, screens department mail, reduces paper flow, and manages follow-up correspondence.
• Maintains the department invoice process, including receiving, validating, filing, and processing invoices for payment, and prepares monthly expense reports.
• Maintains department supplies and orders supplies.
• Assists the Executive and department with developing PowerPoint presentations and making minor changes to graphic files, and develops and maintains Excel files for departmental reporting.
• Attends departmental meetings, takes minutes, transcribes, and prepares documentation as needed.
• Manages the department’s electronic filing system.
• Assists with managing project assignments for the department as needed.
• Assists with developing the annual operating budgets and supports the strategic planning process.
• Represents the department on cross-functional teams and task forces within the hospital and at community events.
• Performs other duties as assigned.

Knowledge, Skills, And Abilities

• Proficient with computer programs with word processing: PowerPoint, Excel and Word. [Required]
• Demonstrates interpersonal skills by effectively communicating with all levels of management and outside venders. [Required]
• Strong emphasis on organizational skills and strong attention to detail and ability and willingness to multitask. [Required]
• Ability to deal with data that is of a sensitive and confidential nature. [Required]
• Ability to work independently or in a team environment. [Required]
• Good math skills with an ability to understand and work with spreadsheets. [Required]
• Displays professional interactions with all levels of internal and external customers as demonstrated by work history and interview process. [Required]
• Excellent verbal and written communication skills as demonstrated by application resume, work history and interview process. [Required]
• Visio [Preferred]
• All other Microsoft applications [Preferred]
• Great math skills [Preferred]
• Analytical and critical-thinking skills [Preferred]
• Executive clerical support training [Preferred]

Education

• High School Grad or Equiv [Required]
• Associate [Preferred]
• Bachelor's [Preferred]

Field Of Study

• in Business or related field

Work Experience

• 2+ prior experience working in assigned department or a medical/hospital related environment [Preferred]
• 5+ years of secretarial/administrative experience [Required]
• Prior administrative support for an executive/C-Suite level [Preferred]

Additional Information

• N/A

Licenses And Certifications

• Driver's License (DL) [Preferred]
• National Notary Association Notary Public (NNANP) [Preferred]

Physical Requirements

Physical Requirements - https://tinyurl.com/23km2677

Pay Range

$45,196.93 - $84,071.39

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.

Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.