Executive Assistant to Leadership — Client Ops & Projects

Capital University; Chicago (IL); Hybrid; USD 90,000 - 100,000; Full time

Benefits offered by this job

Hybrid work environment in Chicago

Competitive salary

Medical, dental, and vision insurance

401(k) plan

Unlimited PTO policy

Wellness program

Community giving and volunteer program

Job summary

Human Capital Education is seeking an Executive Assistant to partner with the Enrollment Optimization and Analytics (EOA) team in Chicago. You will handle executive support, client coordination, and the development of high-quality deliverables in a fast-paced consulting environment.

The role requires a proactive, dependable professional who can manage calendars, travel planning, and confidential information while supporting multiple senior leaders and client projects.

Qualifications

• 3+ years of executive or administrative support experience.
• Strong organizational and project management skills.
• Excellent written and verbal communication.
• Advanced Microsoft 365 proficiency, esp. PowerPoint and Excel.
• Experience budgeting or contract administration.

Responsibilities

• Anticipate the needs of the EOA team and Managing Directors, identify risks, and help leaders prioritize the work with the greatest client and business impact.
• Build and maintain strong client relationships through responsive, professional communication, consistent follow-through, and thoughtful coordination of requests and next steps.
• Prepare leaders and project teams for client meetings by assembling agendas, background materials, analyses, and presentation content; document decisions and drive follow-up.
• Manage client deliverable workflows from initial planning through final distribution, including version control, review cycles, approvals, and production timelines.
• Review and edit client-facing deliverables for clarity, accuracy, consistency, and visual cohesion; contribute to deliverable development as needed.
• Support budgeting and financial management by maintaining budget data, tracking actuals against forecasts, identifying variances, reviewing expenses, and preparing updates for leadership.
• Support contract administration by reviewing agreements for completeness and consistency, tracking approvals and key dates, coordinating signatures, maintaining records, and escalating substantive legal questions to the appropriate reviewer.
• Arrange complex, multi-destination travel and anticipate staff needs by providing itineraries, meeting materials, client context, contact information, and contingency plans.
• Draft and edit executive correspondence, internal communications, reports, presentations, and other materials in a polished, audience-appropriate voice.
• Manage calendars and meeting logistics for supported leaders, using judgment to resolve conflicts, protect focus time, and align schedules with client and business priorities.
• Handle sensitive financial, contractual, employee, and client information with discretion and sound judgment.
• Improve templates, workflows, documentation, and operating processes to increase quality, consistency, and efficiency.

Skills

Executive support

Project coordination

Microsoft 365

Budgeting

Communication

Education

Bachelor's degree

Tools

Microsoft PowerPoint

Excel

Word

Outlook

Teams

Job description

Human Capital Education is seeking an Executive Assistant to partner with the Enrollment Optimization and Analytics (EOA) team in Chicago. You will handle executive support, client coordination, and the development of high-quality deliverables in a fast-paced consulting environment.

The role requires a proactive, dependable professional who can manage calendars, travel planning, and confidential information while supporting multiple senior leaders and client projects.